Office Administrative Assistant

2 days ago

Penticton, British Columbia, Canada Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Coordinate Office Activities
    • Oversee the daily activities of other office staff, ensuring tasks are completed efficiently and effectively.
    • Establish and maintain office procedures and routines to optimize productivity.
  • Schedule and Manage Appointments
    • Coordinate and schedule appointments, meetings, and events for staff and management.
    • Confirm appointments and ensure all necessary information is communicated to relevant parties.
  • Manage Office Operations
    • Oversee the management of office supplies, inventory, and equipment.
    • Ensure the office is well-maintained and organized, including the filing system and storage areas.
  • Provide Administrative Support
    • Provide administrative support to staff and management, including typing, proofreading, and preparing documents.
    • Answer phone calls, respond to emails, and handle other correspondence as needed.
  • Develop and Implement Office Procedures
    • Develop and implement office procedures and policies to improve efficiency and productivity.
    • Monitor and evaluate the effectiveness of office procedures and make recommendations for improvement.
  • Manage Employee Data and Information
    • Oversee the collection, maintenance, and analysis of employee data and information.
    • Ensure accurate and up-to-date records are maintained.
  • Communicate Effectively
    • Communicate effectively with staff, management, and external parties, both verbally and in writing.
    • Provide excellent customer service and respond to employee inquiries and concerns.
  • Stay Organized and Adaptable
    • Stay organized and adaptable in a fast-paced environment with multiple priorities and deadlines.
    • Manage competing demands and prioritize tasks effectively.
Requirements
  • Education
    • Secondary (high) school graduation certificate or equivalent experience.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Proficient in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
Working Conditions

This is a permanent, full-time position working 30 to 40 hours per week. The ideal candidate will be able to work in a fast-paced environment with multiple priorities and deadlines.

Language

The primary language of work is English.

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