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Office Administrative Assistant

2 months ago

Penticton, British Columbia, Canada Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Coordinate Office Activities
    • Oversee the daily activities of other office staff, ensuring tasks are completed efficiently and effectively.
    • Establish and maintain office procedures and routines to optimize productivity.
  • Schedule and Manage Appointments
    • Coordinate and schedule appointments, meetings, and events for staff and management.
    • Confirm appointments and ensure all necessary information is communicated to relevant parties.
  • Manage Office Operations
    • Oversee the management of office supplies, inventory, and equipment.
    • Ensure the office is well-maintained and organized, including the filing system and other administrative tasks.
  • Provide Administrative Support
    • Provide administrative support to staff and management, including typing, proofreading, and preparing documents.
    • Answer phone calls, respond to emails, and handle other correspondence as needed.
  • Develop and Implement Administrative Systems
    • Develop and implement administrative systems and procedures to improve efficiency and productivity.
    • Monitor and analyze data to identify areas for improvement and implement changes as needed.
  • Communicate Effectively
    • Communicate effectively with staff, management, and external parties, both verbally and in writing.
    • Provide excellent customer service and respond to inquiries in a timely and professional manner.
Requirements
  • Education
    • Secondary (high) school graduation certificate or equivalent experience.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent organizational and time management skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong communication and interpersonal skills.
    • Proficient in Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
Working Conditions

This is a fast-paced environment that requires the ability to work under pressure and meet tight deadlines. The successful candidate will be able to work independently and as part of a team, with a strong attention to detail and ability to multitask.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is looking for a challenging and rewarding role, please submit your application.