Office Administrative Assistant

2 days ago

Penticton, British Columbia, Canada Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Jasmeet Kaur Dhaliwal, Baljeet Singh Dhaliwal. As an Office Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Supervise and Coordinate Office Activities
    • Oversee the daily operations of the office, ensuring that all tasks are completed efficiently and effectively.
    • Supervise and coordinate the work of other office staff, providing guidance and support as needed.
  • Establish and Maintain Office Procedures
    • Determine and establish office procedures and routines to ensure the smooth operation of the office.
    • Develop and implement policies and procedures to ensure compliance with company standards.
  • Manage Schedules and Appointments
    • Schedule and confirm appointments, meetings, and events.
    • Manage and maintain calendars, ensuring that all appointments and meetings are up-to-date and accurate.
  • Manage Contracts and Training
    • Manage contracts, agreements, and other documents related to the office.
    • Develop and implement training programs to ensure that office staff have the necessary skills and knowledge to perform their duties effectively.
  • Provide Administrative Support
    • Provide administrative support to the management team, including preparing reports, presentations, and other documents.
    • Manage and maintain office supplies, ensuring that the office is well-stocked and equipped.
  • Communicate Effectively
    • Communicate effectively with staff, management, and clients, both verbally and in writing.
    • Respond to employee questions and concerns, providing guidance and support as needed.
  • Maintain Confidentiality
    • Maintain confidentiality of sensitive information, including employee records and company data.
    • Ensure that all confidential information is handled and stored securely.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Strong organizational and time management skills.
    • Proficient in MS Office, including Excel, Word, and Outlook.
Working Conditions

The successful candidate will work in a fast-paced environment, with tight deadlines and a high level of attention to detail. The ability to work under pressure and maintain a high level of accuracy is essential.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual who is looking for a challenging and rewarding role, please submit your application.

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