Event Programming Specialist

4 weeks ago

Toronto, Ontario, Canada The Drake Full time

The Drake has been an integral part of the community and our guests' experiences since its inception. As a prominent Canadian hospitality brand, The Drake focuses on lifestyle hotels, culinary offerings, and unique events. We pride ourselves on being a hub for the curious, celebrating emerging music and art, and offering a dining experience that reinterprets classic favorites. Our commitment to culture and community shapes an exceptional hospitality experience that is genuine, personal, and memorable.

At The Drake, you will collaborate with a team of like-minded individuals in an inclusive and entrepreneurial environment. We seek individuals who are curious, collaborative, and eager to learn, providing limitless opportunities for impact and recognition. Renowned for hosting legendary performances and showcasing local and international talent, The Drake is dedicated to amplifying the voices of artists while fostering dialogue and inclusivity.

In partnership with the Musical Director and Operations teams, the Programming Coordinator will possess a diverse skill set encompassing administrative tasks, research, and the meticulous organization of all aspects of the programming department.

Key Responsibilities:

Booking Management

  • Oversee the setup and execution of all live entertainment bookings, acting as a liaison between external booking agents and the venue.
  • Manage the booking calendar for early shows.
  • Draft and facilitate contracts based on details provided by the Music Director.
  • Maintain holds for promoters and artists, manage challenging dates, and communicate holds internally.
  • Conduct venue tours for interested parties.

Show Coordination and Onsite Liaison

  • Coordinate logistics with touring teams and local production managers, including accommodations, rider requirements, and artist meals.
  • Ensure adherence to curfews and manage the schedule for events.
  • Facilitate technical advances and liaise between artists and venue staff.
  • Act as an onsite liaison during events, managing load-in, green room access, and ensuring smooth operations.
  • Support special projects and collaborate with scheduling managers to ensure proper staffing for events.
  • Participate in stakeholder meetings to maintain effective communication across departments.

Marketing Coordination

  • Coordinate show announcement dates and promotional efforts with marketing teams.
  • Gather promotional materials and create content for websites and social media.
  • Ensure event listings are accurate and up-to-date across various platforms.
  • Organize promotional activities such as ticket giveaways and contests.

Internal Communication

  • Maintain accurate records of all bookings and logistical details.
  • Distribute weekly programming updates to relevant departments.
  • Facilitate communication between programming and special events teams.
  • Track and verify ticket facility fee payments.

Benefits

We are committed to providing strong leadership and development opportunities for passionate hospitality professionals. Our competitive compensation and benefits package includes employee discounts, training support, and unique perks as part of the Drake experience.

The Drake Hotel is an equal opportunity employer. We strive to create a positive, supportive, and creative environment that promotes equity, inclusiveness, and diversity. We welcome applications from candidates of all backgrounds and encourage individuals to advise us of any accommodations needed during the application process.

  • Conference and Event Coordinator

    4 weeks ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Position OverviewAs an Event Design Specialist at Stars Event Decor, you will play a pivotal role in orchestrating memorable experiences for our clients. Your expertise will ensure that every event is executed flawlessly and meets the highest standards of excellence.Key ResponsibilitiesPromote our conference and meeting services as well as special...

  • Event Coordinator Specialist

    2 weeks ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, developing sponsorship and fundraising programs, and managing budgets.Key ResponsibilitiesEvent Promotion: Develop and...

  • Event Planning Specialist

    4 weeks ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Job OverviewWe are seeking a dedicated Event Decorator to join our team at Stars Event Decor. This role is essential in ensuring the successful execution of various events and conferences.ResponsibilitiesEvent Promotion: Engage in marketing efforts for conferences, meetings, and special events.Budget Management: Prepare, present, and oversee financial plans...

  • Event Coordinator

    3 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote...

  • Event Coordinator

    3 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote...

  • Event Coordinator

    3 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote...

  • Event Coordinator

    3 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote...

  • CNC Programming Specialist

    4 weeks ago

    Toronto, Ontario, Canada H3 Event Services Full time

    Company Overview H3 Event Services specializes in innovative booth design and production solutions for exhibitions and events. With a legacy spanning over three decades, we pride ourselves on crafting engaging experiences that enhance brand visibility and drive commercial success. Our comprehensive services encompass everything from booth ideation to design,...

  • Event Coordinator

    5 hours ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor.Key Responsibilities:Promote Conference and Meeting Services: Develop and implement strategies to promote our conference and meeting services to potential clients.Prepare and Manage Budgets: Create and manage budgets...

  • Event Coordinator

    3 hours ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Event Coordinator Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor.Key Responsibilities:Promote Conference and Meeting Services: Develop and implement strategies to promote our conference and meeting services to potential clients.Prepare and Manage Budgets: Create and manage budgets...

  • Event Coordinator

    1 week ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote Conference...

  • Event Coordinator

    2 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events.Key ResponsibilitiesConference and Meeting PlanningDevelop and implement conference and meeting plans, including...

  • Event Coordinator

    3 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for planning and executing conferences, meetings, and special events.Key ResponsibilitiesConference and Meeting PlanningDevelop and implement conference and meeting plans, including...

  • Special Events Manager

    1 week ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.Key ResponsibilitiesPromote Conference...

  • Special Events Manager

    4 weeks ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    Job OverviewAs an Event Decorator at Stars Event Decor, you will play a pivotal role in orchestrating memorable events. Your expertise will be essential in ensuring that every detail is meticulously planned and executed.Key ResponsibilitiesPromote our event services and unique offerings to potential clients.Prepare and manage budgets effectively to align...

  • Event Programming Specialist

    4 weeks ago

    Toronto, Ontario, Canada The Drake Full time

    The Drake has been a cornerstone of the community and a cherished part of our guests' experiences since its inception. As a dynamic Canadian hospitality brand, we focus on lifestyle hotels, culinary experiences, and unique events. We are dedicated to being a hub for the curious, celebrating the arts, and offering a fresh take on classic dining and...

  • Event Programming Specialist

    4 weeks ago

    Toronto, Ontario, Canada The Drake Full time

    The Drake is a prominent Canadian hospitality brand that has made a significant impact in the community since its inception. Renowned for its lifestyle hotels, vibrant food and drink offerings, and exceptional events, The Drake is a hub for creativity and cultural engagement. We pride ourselves on being a destination for those who seek unique experiences,...

  • Event Marketing Specialist

    1 week ago

    Toronto, Ontario, Canada AER Event Rentals Inc Full time

    About the RoleWe are seeking a highly skilled Marketing Coordinator to join our team at AER Event Rentals Inc. As a Marketing Coordinator, you will play a key role in developing and implementing marketing strategies to promote our services and products.Key ResponsibilitiesEvent Marketing: Develop and execute marketing plans for various events, including...

  • Cosmetician - Event Decor Specialist

    6 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a skilled Cosmetician to join our team at Stars Event Decor. As a Cosmetician, you will be responsible for providing exceptional beauty services to our clients, including makeup and hair styling for events.Key ResponsibilitiesMake Custom Designs for ClientsPrepare Custom Made Hair PiecesApply Makeup on CustomersSchedule and...

  • Cosmetician - Event Decor Specialist

    7 days ago

    Toronto, Ontario, Canada Stars Event Decor Full time

    About the RoleWe are seeking a skilled Cosmetician to join our team at Stars Event Decor. As a Cosmetician, you will be responsible for providing exceptional beauty services to our clients, including makeup and hair styling for events.Key ResponsibilitiesMake Custom Designs for ClientsPrepare Custom Made Hair PiecesApply Makeup on CustomersSchedule and...