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  • Event Coordinator

    1 month ago

    Toronto, Ontario, Canada Stars Event Decor Full time

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    Toronto, Ontario, Canada Stars Event Decor Full time

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    1 month ago

    Toronto, Ontario, Canada Stars Event Decor Full time

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Event Coordinator

2 months ago

Toronto, Ontario, Canada Stars Event Decor Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Stars Event Decor. As an Event Coordinator, you will be responsible for promoting conference and meeting services or special events, preparing and managing budgets, and developing sponsorship and partnership programs.

Key Responsibilities
  • Promote Conference and Meeting Services
    • Develop and implement marketing strategies to promote conference and meeting services
    • Collaborate with internal teams to ensure seamless event execution
  • Prepare and Manage Budgets
    • Develop and manage event budgets, including venue selection, catering, and audiovisual equipment
    • Monitor and control event expenses to ensure budget adherence
  • Develop Sponsorship and Partnership Programs
    • Research and identify potential sponsors and partners
    • Develop and implement sponsorship and partnership programs to support event goals
  • Arrange for Production and Purchase of Promotional Products
    • Source and procure promotional products, such as event signage, banners, and giveaways
    • Coordinate with vendors to ensure timely delivery and installation
  • Coordinate and Monitor Conference and Meeting Activities
    • Coordinate with speakers, moderators, and other event stakeholders
    • Monitor event activities, including registration, attendance, and feedback
  • Coordinate Set-ups, Staging, Seating, Parking, Communication Systems, and Other Details for Special Events
    • Coordinate with vendors to ensure timely delivery and installation of event equipment and supplies
    • Monitor event set-ups, staging, seating, parking, and communication systems to ensure smooth execution
  • Implement Social Programs, Food and Beverage, Transportation, and Other Services
    • Develop and implement social programs, including networking events and receptions
    • Coordinate with vendors to ensure timely delivery and installation of food and beverage, transportation, and other services
  • Plan Schedules, Goals, and Objectives
    • Develop and implement event schedules, including timelines and milestones
    • Establish and track event goals and objectives, including attendance, revenue, and participant satisfaction
  • Research and Design Special Events Programs
    • Research and identify trends and best practices in event planning
    • Develop and implement special events programs, including theme development and event design
  • Plan for Social Events and Guest Programs
    • Develop and implement social events and guest programs, including welcome receptions and farewell events
    • Coordinate with vendors to ensure timely delivery and installation of event equipment and supplies
    Work Conditions and Physical Capabilities
    • Attention to Detail
      • Ensure accuracy and attention to detail in all event planning and execution
    • Work Under Pressure
      • Work effectively under pressure to meet event deadlines and goals
    • Work Term: Permanent
      • Work in a permanent role, with opportunities for career growth and development
    • Work Language: English
      • Work in a predominantly English-speaking environment
    • Hours: 40 hours per week
      • Work a standard 40-hour workweek, with opportunities for overtime as needed