Facilities Maintenance Contract Administrator

3 weeks ago


Mississauga, Ontario, Canada City of Mississauga Full time

Position Overview

This role involves overseeing the administration of contracts related to the Electrical, Life & Safety, and Service Contracts team for municipal facilities. The individual will be responsible for managing various contracts, including those for electrical services, emergency generators, and cleaning services.

Key Responsibilities
  • Oversee the entire contract lifecycle, which includes drafting, procurement, execution, monitoring, and closure.
  • Develop precise specifications for maintenance and repair contracts for municipal facilities, including evaluating bids and making informed recommendations.
  • Ensure compliance with relevant regulations, policies, and legal standards while effectively managing risks and safeguarding the organization's interests.
  • Monitor contractor performance against established Key Performance Indicators (KPIs) in accordance with Service Level Agreements (SLAs).
  • Manage contract budgets, oversee invoicing, track expenditures, and provide regular management reports, highlighting any potential cost overruns or discrepancies.
  • Respond promptly to Service Requests (SR) and ensure their resolution meets SLA standards.
  • Coordinate and manage applicable preventative maintenance activities as per contract stipulations.
  • Conduct inspections and maintain accurate records.
  • Drive proactive problem-solving and conduct root cause analysis when necessary.
  • Foster strong working relationships with stakeholders, including contractors and various municipal departments, to ensure effective communication.
  • Perform additional duties as required and provide support on projects within the team.
Qualifications
  • Post-secondary degree in Engineering or a related field.
  • 3-5 years of relevant experience in contract administration or facilities management.
  • Exceptional oral and written communication skills.
  • A valid driver's license and regular access to a vehicle.
  • Proficient in Microsoft Office and Computerized Maintenance Management Systems (CMMS).
  • Ability to work at heights and climb ladders as needed.
  • Comfortable with prolonged exposure to computer screens and keyboards.
  • Ability to work in a hybrid office environment with regular site visits.

Compensation: $55.91 per hour
Work Hours: 35 hours per week
Department: Corporate Services Department, Facilities and Property Management Division

Commitment to Diversity: The City of Mississauga is dedicated to fostering a workplace that values equity, diversity, and inclusion, reflecting the communities we serve.

Accessibility Accommodations: The City of Mississauga is an Equal Opportunity Employer and is committed to providing accommodations for applicants with disabilities throughout the recruitment process.



  • Mississauga, Ontario, Canada City of Mississauga Full time

    Position OverviewThis role is integral to the management of facilities maintenance contracts within the city. Reporting to the Supervisor of Facilities Maintenance Contracts, the successful candidate will oversee the administration of various contracts related to electrical services, life safety systems, and general maintenance for city-operated...


  • Mississauga, Ontario, Canada City of Mississauga Full time

    Req ID: 25370 Vacancy Type: Temporary Number of Positions: 1 Closing Date: 08/27/2024 Job Summary Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical...


  • Mississauga, Ontario, Canada City of Mississauga Full time

    Position Overview: This role is pivotal in overseeing the management of the Transit Building and Route team, ensuring that the garage facilities and transit infrastructure are maintained to meet the expectations of users and customers.Key Responsibilities:Lead and mentor the Building and Route staff by establishing daily tasks, providing coaching, and...


  • Mississauga, Ontario, Canada City of Mississauga Full time

    Job SummaryWe are seeking a highly skilled Maintenance Supervisor - Contract Administration to join our team at the City of Mississauga. As a key member of our Transportation and Works Department, you will be responsible for planning, organizing, and supervising a team of professionals in the administration of all roadway and related infrastructure...


  • Mississauga, Ontario, Canada City of Mississauga Full time

    Job SummaryWe are seeking a highly skilled Maintenance Supervisor - Contract Administration to join our team at the City of Mississauga. As a key member of our Transportation and Works Department, you will be responsible for planning, organizing, and supervising a team of professionals in the administration of all roadway and related infrastructure...


  • Mississauga, Ontario, Canada triOS College Business Technology Healthcare Inc. Full time

    Key Responsibilities Job Title: Facilities Technician Company: triOS College Location: On-Site. This role involves supporting various campuses, necessitating travel across Ontario and occasionally to Atlantic Canada. Working Hours: 8:00 am to 5:00 pm, Monday to Friday. Contract Duration: This position is a one-year contract. About Us: ...


  • Mississauga, Ontario, Canada triOS College Business Technology Healthcare Inc. Full time

    Key Responsibilities Job Title: Facilities Technician Company: triOS College Location: On-Site. This role involves supporting various campuses across Ontario. Working Hours: 8:00 am to 5:00 pm, Monday to Friday. Contract Duration: This position is a one-year contract. About Us: triOS College is a Canadian-owned Registered Private Career...


  • Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role is essential in overseeing the maintenance operations within a dynamic packaging environment. The successful candidate will report directly to the VP of Operations and will manage a dedicated team of maintenance professionals. About the Company:Our client is a prominent contract packaging firm, recognized for its expertise in the...


  • Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role involves overseeing maintenance operations within a dynamic and fast-paced environment. The ideal candidate will possess strong leadership skills and experience in a manufacturing or food co-packaging setting. About the Company:Our client is a prominent contract packaging firm, excelling in the precision packaging of dry foods and...


  • Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role is essential in overseeing the maintenance operations within a leading contract packaging firm, recognized for its expertise in the precise packaging of dry foods and confectionery items. About the Company:Our client is a prominent Canadian company specializing in co-packing services for a variety of well-known brands in the...


  • Mississauga, Ontario, Canada Baxter Full time

    Make a difference in healthcare At Baxter, our mission connects us all. Every role contributes to a positive impact on lives globally. You will experience a sense of purpose, knowing that your efforts enhance the well-being of countless patients. With over 85 years of pioneering medical innovations, Baxter's products and therapies are integral to...


  • Mississauga, Ontario, Canada Baxter Full time

    Where your expertise contributes to life-saving innovations At Baxter, our mission connects us deeply. Regardless of your position, your contributions positively influence lives globally. You will experience a profound sense of purpose, knowing that your efforts enhance outcomes for countless patients. Our products and therapies are integral to nearly...


  • Mississauga, Ontario, Canada WestRock Full time

    Overview & Responsibilities WestRock is a prominent player in the sustainable packaging and paper solutions industry. Our team comprises experts in materials science, engineering, and manufacturing, all dedicated to advancing fiber-based packaging through innovation and sustainability. Role Summary: As a Facilities Maintenance Specialist, your primary...


  • Mississauga, Ontario, Canada Baxter Full time

    Where your expertise makes a difference At Baxter, our mission connects us all. Regardless of your position, your contributions have a meaningful impact on individuals globally. You will experience a profound sense of purpose, knowing that your efforts enhance the lives of countless patients. With a legacy of over 85 years, Baxter has been at the...


  • Mississauga, Ontario, Canada HNM Logistics Inc. Full time

    Position OverviewThe role of the Facilities Maintenance Supervisor at HNM Logistics Inc. involves overseeing the maintenance and repair operations within the organization. This position is critical in ensuring that all machinery, equipment, and systems function efficiently and safely.QualificationsEducation: Completion of a college, CEGEP, or other...


  • Mississauga, Ontario, Canada HelloFresh Full time

    About the RoleThe Facilities and Maintenance Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation,...


  • Mississauga, Ontario, Canada HelloFresh Full time

    About the RoleThe Facilities and Maintenance Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation,...


  • Mississauga, Ontario, Canada HelloFresh Full time

    Facilities & Maintenance Supervisor Facilities & Maintenance Supervisor Join our team as a Facilities & Maintenance Supervisor and play a key role in ensuring the smooth operation of our Distribution Centre. As a leader, you will be responsible for planning, monitoring, and managing maintenance operations to achieve safety, sanitation, and reliability...


  • Mississauga, Ontario, Canada Investment Planning Counsel Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Investment Planning Counsel. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office space, providing exceptional customer service to our employees, and maintaining a safe and healthy work...


  • Mississauga, Ontario, Canada Investment Planning Counsel Full time

    **Job Summary**We are seeking a highly organized and detail-oriented Facilities Administrator to join our team at Investment Planning Counsel. As a key member of our facilities team, you will be responsible for ensuring the smooth operation of our office space, providing exceptional customer service to our employees, and maintaining a safe and healthy work...