Administrator, Facilities Maintenance Contracts

3 weeks ago

Mississauga, Ontario, Canada City of Mississauga Full time

Req ID: 25370
Vacancy Type: Temporary
Number of Positions: 1
Closing Date: 08/27/2024

Job Summary

Reporting to the Supervisor Facilities Maintenance Contracts, this position performs contract administration for the Electrical, Life & Safety and Service Contracts team for city-wide facilities, some of the contracts this team manages include electrical services, emergency generators, fire alarm, cleaning services to name a few.

Duties and Responsibilities
  • Manages the complete contract lifecycle, including preparation, procurement, execution, monitoring and closure
  • Prepares effective specifications for maintenance service and repair contracts related to City facilities including analyzing bids and making recommendations of maintenance contracts
  • Ensures that all contracts adhere to relevant regulations, policies and legal requirements while mitigating risks and maintaining the City's best interests
  • Ensures contractors performance aligns to the Key Performance Indicators (KPIs) as per the different Service Level Agreements (SLA) in the City
  • Monitors contract budgets, manage invoicing, track expenditures and provide regular reports to management, identifying any potential cost overruns or discrepancies
  • Responds to Service Requests (SR) in a timely manner and oversee their resolution as per SLA standards
  • Manages and coordinate applicable preventative maintenance (PM) as per contracts
  • Conducts inspections and maintain the appropriate records
  • Drives proactive problem-solving and root cause investigation when applicable
  • Develops and maintain strong working relationships with City stakeholders, including contractors and different City business units, fostering effective communication
  • Performs other duties as assigned.
  • Provides ad hoc assistance on projects/initiatives within the unit/team.
Skills and Qualifications
  • Post-secondary degree in Engineering
  • 3-5 years related experience
  • Excellent oral and written communication skills
  • A valid driver's license with regular access to a vehicle
  • Proficient with Microsoft Office and CMMS
  • May require climbing ladders and working at heights.
  • Exposure to computer keyboards and screens.
  • Hybrid office environment with regular site visits

Hourly Rate/Salary: $ $55.91
Hours of Work: 35 hours per week
Work Location: 950 Burnhamthorpe Rd W
Department/Division/Section: CPS/Corporate Services Dept , CPS/Facil & Property Mgmt Div , Energy Mgt & Facilities Mntce
Non-Union/Union: Non Union



We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City's commitment to Equity, Diversity and Inclusion.

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

  • Facilities Maintenance Contract Administrator

    3 weeks ago

    Mississauga, Ontario, Canada City of Mississauga Full time

    Position OverviewThis role is integral to the management of facilities maintenance contracts within the city. Reporting to the Supervisor of Facilities Maintenance Contracts, the successful candidate will oversee the administration of various contracts related to electrical services, life safety systems, and general maintenance for city-operated...

  • Facilities Maintenance Contract Administrator

    3 weeks ago

    Mississauga, Ontario, Canada City of Mississauga Full time

    Position OverviewThis role involves overseeing the administration of contracts related to the Electrical, Life & Safety, and Service Contracts team for municipal facilities. The individual will be responsible for managing various contracts, including those for electrical services, emergency generators, and cleaning services.Key ResponsibilitiesOversee the...

  • Facilities Maintenance Supervisor

    3 weeks ago

    Mississauga, Ontario, Canada City of Mississauga Full time

    Position Overview: This role is pivotal in overseeing the management of the Transit Building and Route team, ensuring that the garage facilities and transit infrastructure are maintained to meet the expectations of users and customers.Key Responsibilities:Lead and mentor the Building and Route staff by establishing daily tasks, providing coaching, and...

  • Maintenance Supervisor

    3 days ago

    Mississauga, Ontario, Canada City of Mississauga Full time

    Job SummaryWe are seeking a highly skilled Maintenance Supervisor - Contract Administration to join our team at the City of Mississauga. As a key member of our Transportation and Works Department, you will be responsible for planning, organizing, and supervising a team of professionals in the administration of all roadway and related infrastructure...

  • Maintenance Supervisor

    4 days ago

    Mississauga, Ontario, Canada City of Mississauga Full time

    Job SummaryWe are seeking a highly skilled Maintenance Supervisor - Contract Administration to join our team at the City of Mississauga. As a key member of our Transportation and Works Department, you will be responsible for planning, organizing, and supervising a team of professionals in the administration of all roadway and related infrastructure...

  • Facilities Maintenance Specialist

    3 weeks ago

    Mississauga, Ontario, Canada triOS College Business Technology Healthcare Inc. Full time

    Key Responsibilities Job Title: Facilities Technician Company: triOS College Location: On-Site. This role involves supporting various campuses, necessitating travel across Ontario and occasionally to Atlantic Canada. Working Hours: 8:00 am to 5:00 pm, Monday to Friday. Contract Duration: This position is a one-year contract. About Us: ...

  • Facilities Maintenance Specialist

    3 weeks ago

    Mississauga, Ontario, Canada triOS College Business Technology Healthcare Inc. Full time

    Key Responsibilities Job Title: Facilities Technician Company: triOS College Location: On-Site. This role involves supporting various campuses across Ontario. Working Hours: 8:00 am to 5:00 pm, Monday to Friday. Contract Duration: This position is a one-year contract. About Us: triOS College is a Canadian-owned Registered Private Career...

  • Facilities Maintenance Supervisor

    3 weeks ago

    Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role is essential in overseeing the maintenance operations within a dynamic packaging environment. The successful candidate will report directly to the VP of Operations and will manage a dedicated team of maintenance professionals. About the Company:Our client is a prominent contract packaging firm, recognized for its expertise in the...

  • Facilities Maintenance Supervisor

    3 weeks ago

    Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role involves overseeing maintenance operations within a dynamic and fast-paced environment. The ideal candidate will possess strong leadership skills and experience in a manufacturing or food co-packaging setting. About the Company:Our client is a prominent contract packaging firm, excelling in the precision packaging of dry foods and...

  • Facilities Maintenance Supervisor

    3 weeks ago

    Mississauga, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position Overview:This role is essential in overseeing the maintenance operations within a leading contract packaging firm, recognized for its expertise in the precise packaging of dry foods and confectionery items. About the Company:Our client is a prominent Canadian company specializing in co-packing services for a variety of well-known brands in the...

  • Facility Maintenance Engineer

    3 weeks ago

    Mississauga, Ontario, Canada Baxter Full time

    Make a difference in healthcare At Baxter, our mission connects us all. Every role contributes to a positive impact on lives globally. You will experience a sense of purpose, knowing that your efforts enhance the well-being of countless patients. With over 85 years of pioneering medical innovations, Baxter's products and therapies are integral to...

  • Facility Maintenance Engineer

    3 weeks ago

    Mississauga, Ontario, Canada Baxter Full time

    Where your expertise contributes to life-saving innovations At Baxter, our mission connects us deeply. Regardless of your position, your contributions positively influence lives globally. You will experience a profound sense of purpose, knowing that your efforts enhance outcomes for countless patients. Our products and therapies are integral to nearly...

  • Facilities Maintenance Specialist

    3 weeks ago

    Mississauga, Ontario, Canada WestRock Full time

    Overview & Responsibilities WestRock is a prominent player in the sustainable packaging and paper solutions industry. Our team comprises experts in materials science, engineering, and manufacturing, all dedicated to advancing fiber-based packaging through innovation and sustainability. Role Summary: As a Facilities Maintenance Specialist, your primary...

  • Facility Maintenance Engineer

    3 weeks ago

    Mississauga, Ontario, Canada Baxter Full time

    Where your expertise makes a difference At Baxter, our mission connects us all. Regardless of your position, your contributions have a meaningful impact on individuals globally. You will experience a profound sense of purpose, knowing that your efforts enhance the lives of countless patients. With a legacy of over 85 years, Baxter has been at the...

  • Facilities Maintenance Supervisor

    3 weeks ago

    Mississauga, Ontario, Canada HNM Logistics Inc. Full time

    Position OverviewThe role of the Facilities Maintenance Supervisor at HNM Logistics Inc. involves overseeing the maintenance and repair operations within the organization. This position is critical in ensuring that all machinery, equipment, and systems function efficiently and safely.QualificationsEducation: Completion of a college, CEGEP, or other...

  • Maintenance and Facilities Supervisor

    5 days ago

    Mississauga, Ontario, Canada HelloFresh Full time

    About the RoleThe Facilities and Maintenance Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation,...

  • Maintenance and Facilities Supervisor

    5 days ago

    Mississauga, Ontario, Canada HelloFresh Full time

    About the RoleThe Facilities and Maintenance Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation,...

  • Facilities and Maintenance Supervisor

    7 days ago

    Mississauga, Ontario, Canada HelloFresh Full time

    Facilities & Maintenance Supervisor Facilities & Maintenance Supervisor Join our team as a Facilities & Maintenance Supervisor and play a key role in ensuring the smooth operation of our Distribution Centre. As a leader, you will be responsible for planning, monitoring, and managing maintenance operations to achieve safety, sanitation, and reliability...

  • Facilities and Maintenance Manager

    3 days ago

    Mississauga, Ontario, Canada HelloFresh Full time

    About the Role:The Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation, and reliability standards...

  • Facilities and Maintenance Manager

    4 days ago

    Mississauga, Ontario, Canada HelloFresh Full time

    About the Role:The Supervisor reports to the F&M Manager and leads a team of maintenance technicians in a single shift or across multiple shifts. The Supervisor, Facilities & Maintenance is responsible for planning, monitoring, and managing maintenance operations within a Distribution Centre and to ensure that safety, sanitation, and reliability standards...