Current jobs related to Administrative Assistant, Program Services - Vancouver, British Columbia - PHSA
-
Program Administrative Assistant
3 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeAbout the Role:Vancouver Coastal Health is seeking a skilled Program Administrative Assistant to join the Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of the team, you will provide administrative support and program services to Addictions and/or HIV/AIDS Services.Key Responsibilities:Provide administrative services, including...
-
Program Administrative Assistant
3 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeAbout the Role:Vancouver Coastal Health is seeking a skilled Program Administrative Assistant to join the Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of the team, you will provide administrative support and program services to Addictions and/or HIV/AIDS Services.Key Responsibilities:Provide administrative services, including...
-
Program Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob Title:Program Administrative Assistant - Addiction ServicesJob Summary:Vancouver Coastal Health is seeking a highly skilled and detail-oriented Program Administrative Assistant to join our Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of our team, you will provide administrative support for our Addictions and HIV/AIDS Services,...
-
Program Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeJob Title:Program Administrative Assistant - Addiction ServicesJob Summary:Vancouver Coastal Health is seeking a highly skilled and detail-oriented Program Administrative Assistant to join our Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of our team, you will provide administrative support for our Addictions and HIV/AIDS Services,...
-
Program Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeAbout the RoleVancouver Coastal Health is seeking a skilled Program Administrative Assistant to join the Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of the team, you will provide administrative support and program services to Addictions and/or HIV/AIDS Services.Key ResponsibilitiesProvide administrative services, including...
-
Program Administrative Assistant
1 month ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeAbout the RoleVancouver Coastal Health is seeking a skilled Program Administrative Assistant to join the Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of the team, you will provide administrative support and program services to Addictions and/or HIV/AIDS Services.Key ResponsibilitiesProvide administrative services, including...
-
Program Administrative Assistant
4 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeProgram Administrative Assistant - Addiction ServicesWe are seeking a highly organized and detail-oriented Program Administrative Assistant to join our Addiction Services team at Vancouver Coastal Health.Key Responsibilities:Provide administrative support to the Addiction Services team, including scheduling, correspondence, and data entry.Assist with program...
-
Program Administrative Assistant
4 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeProgram Administrative Assistant - Addiction ServicesWe are seeking a highly organized and detail-oriented Program Administrative Assistant to join our Addiction Services team at Vancouver Coastal Health.Key Responsibilities:Provide administrative support to the Addiction Services team, including scheduling, correspondence, and data entry.Assist with program...
-
Program Administrative Assistant
2 weeks ago
Vancouver, British Columbia, Canada Vancouver Coastal Health Full timeAbout the RoleVancouver Coastal Health is seeking a skilled Program Administrative Assistant to join the Overdose Outreach team in Downtown Eastside, Vancouver. As a key member of our team, you will provide administrative support and program services for Addictions and/or HIV/AIDS Services.Key ResponsibilitiesProvide administrative services and program...
-
Childcare Administrator
3 weeks ago
West Vancouver, British Columbia, Canada Saplings Outdoor Program Full timeAbout the RoleSaplings Outdoor Program is seeking a highly skilled Childcare Administrator to join our team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our childcare programs, including administrative tasks, financial management, and staff support.Key ResponsibilitiesManage childcare programs, including...
-
Childcare Administrator
3 weeks ago
West Vancouver, British Columbia, Canada Saplings Outdoor Program Full timeAbout the RoleSaplings Outdoor Program is seeking a highly skilled Childcare Administrator to join our team. As a key member of our staff, you will be responsible for ensuring the smooth operation of our childcare programs, including administrative tasks, financial management, and staff support.Key ResponsibilitiesManage childcare programs, including...
-
Program Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeJob Title: Program AssistantWe are seeking a highly organized and detail-oriented Program Assistant to join our team at the Provincial Health Services Authority (PHSA). As a Program Assistant, you will provide administrative support to our program team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support...
-
Program Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeJob Title: Program AssistantWe are seeking a highly organized and detail-oriented Program Assistant to join our team at the Provincial Health Services Authority (PHSA). As a Program Assistant, you will provide administrative support to our program team, ensuring the smooth operation of our daily activities.Key Responsibilities:Provide administrative support...
-
Program Assistant
4 days ago
Vancouver, British Columbia, Canada Coast Mental Health Full timeAbout the RoleWe are seeking a highly motivated and experienced professional to administer the Coast Trust Program. The successful candidate will provide administrative, financial, and technical assistance in the preparation and administration of discretionary and non-discretionary trusts on behalf of qualified clients.Key ResponsibilitiesAssist clients to...
-
Fitness Program Coordinator
2 months ago
Vancouver, British Columbia, Canada JS Program Fitness & Health Ltd. Full timeAbout the RoleWe are seeking a highly motivated and organized Fitness Consultant to join our team at JS Program Fitness & Health Ltd. As a Fitness Consultant, you will play a key role in the design, development, and administration of sports, fitness, and recreation programs and activities.Key ResponsibilitiesProgram Development: Plan and coordinate the...
-
Program Assistant
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeProgram Assistant - Administrative SupportAre you passionate about making a difference in the lives of others? Do you have excellent administrative skills and a keen eye for detail? We are seeking a highly organized and motivated Program Assistant to join our team at the BC Centre for Disease Control (BCCDC).About the RoleProvide administrative support to...
-
Program Assistant
4 weeks ago
Vancouver, British Columbia, Canada PHSA Full timeProgram Assistant - Administrative SupportAre you passionate about making a difference in the lives of others? Do you have excellent administrative skills and a keen eye for detail? We are seeking a highly organized and motivated Program Assistant to join our team at the BC Centre for Disease Control (BCCDC).About the RoleProvide administrative support to...
-
Program Assistant
1 week ago
Vancouver, British Columbia, Canada Coast Mental Health Full timeAbout the RoleWe are seeking a highly motivated and experienced professional to administer the Coast Trust Program. The successful candidate will provide administrative, financial, and technical assistance in the preparation and administration of discretionary and non-discretionary trusts on behalf of qualified clients.Key ResponsibilitiesAssist clients to...
-
Program Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeProgram Assistant - Administrative SupportAre you passionate about making a difference in the lives of others? We are seeking a highly organized and detail-oriented Program Assistant to join our team at the BC Centre for Disease Control (BCCDC).About the RoleProvide administrative support to our program team, including responding to correspondence, preparing...
-
Program Assistant
1 month ago
Vancouver, British Columbia, Canada PHSA Full timeProgram Assistant - Administrative SupportAre you passionate about making a difference in the lives of others? We are seeking a highly organized and detail-oriented Program Assistant to join our team at the BC Centre for Disease Control (BCCDC).About the RoleProvide administrative support to our program team, including responding to correspondence, preparing...
Administrative Assistant, Program Services
2 months ago
Program Assistant, Program/Department Std
Provincial Laboratory Medicine Services
Are you prepared to contribute positively? The Public Laboratory Medicine Services (PLMS) operates as a unified laboratory network dedicated to promoting equity and access while ensuring patient safety through high-quality, well-coordinated laboratory services.
Our mission is to foster thriving communities where individuals can attain optimal health and well-being in their everyday environments.
PLMS functions as a provincial integrator and a solutions-oriented organization that collaborates with health entities and governmental bodies to enhance patient care. We are committed to leading a cooperative initiative aimed at realizing a unified system for clinical laboratory and pathology service delivery, emphasizing equity, quality, innovation, and adaptability.
Key Responsibilities
Manage verbal and written communications, liaising with internal and external stakeholders to address inquiries, disseminate information, clarify details, and ensure follow-up on urgent matters. Engage with various contacts to gather and share information effectively. Prioritize and triage visitors, phone calls, correspondence, and incoming materials, ensuring timely attention and appropriate distribution. Create and revise a variety of documents, including reports, correspondence, presentation materials, spreadsheets, and website content, ensuring accuracy and timeliness, particularly for sensitive information. Employ various software applications to maintain professional standards and ensure the end product is well-formatted and relevant. Collect and analyze data, compiling necessary statistical information and reports. Maintain an accurate and updated meeting schedule for the program/department as needed. Organize meetings with clear agendas, notify interested parties, compile background information, and prepare necessary documentation. Coordinate logistical arrangements for meetings, including catering, travel, and accommodations. Attend confidential meetings, record minutes, and follow up on action items as required. Process expense reimbursements and invoices within set limits, utilizing an expenditure tracking system to ensure timely and accurate processing. Complete purchase requisitions and manage online purchasing, ensuring proper authorization for payments. Ensure availability of necessary supplies and functioning equipment. Oversee the implementation of technology within the program. Complete and submit electronic forms for designated leaders; manage timekeeping for assigned staff; and coordinate with Finance, Payroll, and Human Resources as needed. Initiate follow-up processes with staff and others. Address day-to-day issues, evaluate operational procedures, and provide management with necessary insights. Assist with projects by gathering data and evaluating available resources. Actively participate in team meetings, contributing to new policies, processes, quality improvement initiatives, and strategic development.Qualifications
A level of education, training, and experience equivalent to Grade 12, completion of a formal secretarial program, and three (3) years of recent relevant experience.Skills & Knowledge
Proven ability to work independently and collaboratively, resolve administrative challenges, prioritize tasks, and adapt to changing organizational priorities. Proficient in Microsoft Office applications, including word processing, spreadsheets, and presentation software at an intermediate level. Strong organizational skills with the ability to manage workload effectively and meet deadlines under pressure. Excellent verbal and written communication skills, with the ability to respond professionally and courteously. Strong interpersonal and time management abilities. Competence in recording and transcribing meeting minutes. Typing speed of 60 words per minute. Commitment to fostering meaningful reconciliation in Canada, in line with TRC and BC's Declaration on the Rights of Indigenous Peoples Act. Knowledge of the social, economic, political, and historical contexts affecting Indigenous Peoples, along with familiarity with addressing Indigenous-specific anti-racism and cultural safety initiatives.What We Offer
Every employee at PHSA plays a crucial role in delivering optimal patient care. Whether through direct care, research, or supporting others, your contributions impact the lives of individuals across the province.
Join one of BC's largest employers, with extensive opportunities for growth, development, and recognition programs that honor employee contributions. Access to professional development through in-house training programs, including over 2,000 courses. Comprehensive benefits package, including a municipal pension plan and wellness resources. Generous vacation entitlement and annual statutory holidays. Flexible work options to support employee well-being. Access to a premium discount program offering various local and national discounts.About Us
PLMS provides laboratory testing across multiple sites, including acute care and specialty laboratories.
As part of the Provincial Health Services Authority (PHSA), we plan, manage, and evaluate specialized health services to ensure equitable and cost-effective healthcare for all.
PHSA is dedicated to equity in hiring and employment practices, striving to create a diverse workforce and an inclusive environment. We encourage applications from individuals belonging to historically marginalized groups.
One of our primary goals is to eliminate Indigenous-specific racism and dismantle barriers to healthcare employment. We welcome Indigenous individuals to apply and seek support from our Indigenous Recruitment Team.
Our initiatives align with an Indigenous rights-based approach, recognizing the rights and self-determination of Indigenous communities, and upholding our legislative obligations.