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Administrative Coordinator

2 months ago

ThompsonNicola Regional District, Canada Pizza Pizza Full time
About the Role

Pizza Pizza is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Budget Management: Plan and control budget and expenditures to optimize resource allocation and minimize waste.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of resources.
  • Contract Management: Manage contracts and agreements to ensure compliance and minimize risk.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Analysis: Oversee the analysis of employee data and information to inform business decisions.
  • Reporting: Compile data, statistics, and other information to prepare reports and presentations.
  • Advisory Role: Advise senior management on administrative matters and provide recommendations for process improvements.
  • Employee Support: Respond to employee questions and complaints in a timely and professional manner.
  • Supply Chain Management: Order office supplies and maintain inventory to ensure efficient operations.
  • Payroll Administration: Oversee payroll administration to ensure accuracy and compliance.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accessibility and security.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Research: Conduct research to provide information and support to senior management and other stakeholders.
  • Data Entry: Perform data entry tasks to maintain accurate and up-to-date records.
  • Database Management: Maintain and manage digital databases to ensure accessibility and security.
  • Bookkeeping: Perform basic bookkeeping tasks to ensure accurate financial records.
  • Work Environment Evaluation: Evaluate work environments, programs, and procedures to identify areas for improvement and minimize risk.
Requirements
  • Computer and Technology Skills: Proficient in MS Excel, MS Outlook, MS Windows, MS Word, and MS Office.
  • Language: English (primary language of communication).
  • Work Experience: 1 to less than 7 months of experience in an administrative role.
  • Work Schedule: 35 hours per week.