Administrative Support Specialist

3 weeks ago

Halifax, Nova Scotia, Canada Rentokil Initial Full time
Job Summary

We are seeking a highly organized and detail-oriented Customer Service Representative to join our team at Rentokil Initial. As a key member of our Support Services team, you will be responsible for providing exceptional customer service to our commercial and residential customers.

Key Responsibilities
  • Data entry of new contracts, job sales, and product sales into our CRM software
  • Upload and file copies of contracts for new customers
  • Customer account maintenance, including contact updates, changes to billing, PO's, etc.
  • Daily and consolidated month-end invoicing
  • Process and apply credit memos as required
  • Ensure accuracy in our invoice process, ensuring all relevant data is correct
  • Upload invoices into customer 3rd party portals
  • Print, sort and mail daily invoice runs as required
  • Ensure month-end procedures are followed and deadlines met
  • Create reports in Excel to provide to customers with special requests monthly
  • Verify accuracy of service work tickets and post in CRM
  • Process credit cards in CRM as required
  • Assist in resolving customer disputes with the accounts receivable team
  • Submit all vendor invoices for the branch into Coupa for payment processing
  • Monitor weekly uncommitted reports with Branch Managers to ensure route and invoicing completion
  • Compile production and sales commissions reports to review with Branch Managers
  • Assist Sales Reps and the Operations team with looking up customer info in CRM
  • Track business and technician licenses for expiry/renewal
  • Assemble logbooks (info binders) for customers as required
  • Shipping/receiving
Requirements
  • 2+ years of Admin experience in a fast-paced professional environment
  • Demonstrated proficiency with Microsoft Word, Excel and Power-Point
  • Knowledge of Google Suite, including Google Docs, Drives, Gmail, Calendars
  • Able to learn and use multiple computer systems
  • Knowledge of Vendor Portals is an asset
  • Excellent proof-reading abilities
  • Strong analytical skills and attention to detail
  • Able to multitask in a fast-paced environment
  • Prioritize work without direct supervision
  • Strong communication (verbal and written) skills
  • Able to exercise tact and diplomacy when dealing with others
  • Strong work ethic, punctual and maintain a professional demeanor
Benefits
  • Competitive pay on a bi-weekly pay schedule
  • Many roles offer incentives based on performance and providing exceptional customer experience
  • Great benefits, including Medical, Dental, and Vision
  • Employer-matched RRSP program up to 3.5% of your base salary per year
  • Paid sick and vacation days
  • Short and long-term disability
  • Life Insurance

  • Administrative Support Specialist

    1 week ago

    Halifax, Nova Scotia, Canada Xtreme Security Inc. Full time

    About the RoleXtreme Security Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Support Specialist

    1 week ago

    Halifax, Nova Scotia, Canada Xtreme Security Inc. Full time

    About the RoleXtreme Security Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Support Specialist

    1 week ago

    Halifax, Nova Scotia, Canada Xtreme Security Inc. Full time

    About the RoleXtreme Security Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Support Specialist

    1 week ago

    Halifax, Nova Scotia, Canada Xtreme Security Inc. Full time

    About the RoleXtreme Security Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including...

  • Administrative Support Specialist

    3 weeks ago

    Halifax, Nova Scotia, Canada Able Staffing Solutions Inc. Full time

    About the RoleAble Staffing Solutions Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff and management team.Key ResponsibilitiesAdministrative Support: Provide administrative support to...

  • Administrative Support Specialist

    1 month ago

    Halifax, Nova Scotia, Canada Canadian Blood Services Full time

    Canadian Blood Services is currently looking for a Temporary full-time Administrative Support Specialist to become a part of the Donor Relations & Collections East team. This team plays a crucial role in delivering administrative assistance to all program initiatives within the Supply Chain Team. The Administrative Support Specialist will engage in a variety...

  • Administrative Support Specialist

    1 month ago

    Halifax, Nova Scotia, Canada Canadian Blood Services Full time

    Canadian Blood Services is in search of a Temporary full-time Administrative Support Specialist to become a vital member of the Donor Relations & Collections East team. This team plays a crucial role in delivering administrative assistance across all program initiatives within the Supply Chain Team. The Administrative Support Specialist will engage in a...

  • Administrative Support Specialist

    4 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    About IWK Health IWK Health is a leading healthcare organization dedicated to providing exceptional care and support to children, women, and families across Nova Scotia. We are committed to fostering a collaborative and inclusive environment where our talented team members can make a meaningful difference in the lives of those we serve. Position...

  • Administrative Support Specialist

    3 weeks ago

    Halifax, Nova Scotia, Canada Markham Centre Financial Services Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Markham Centre Financial Services Inc.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including scheduling appointments, managing calendars, and coordinating travel arrangements.Office Management:...

  • Administrative Support Specialist

    4 weeks ago

    Halifax, Nova Scotia, Canada KPMG-Canada Full time

    About KPMG-CanadaKPMG-Canada is a leading professional services firm that provides audit, tax, and advisory services to clients across various industries.Job SummaryWe are seeking an experienced Administrative Support Specialist to join our team in a key support role to our partners and client service teams.Key ResponsibilitiesProvide administrative support...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Able Staffing Solutions Inc. Full time

    About the RoleAble Staffing Solutions Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesTraining and Development: Provide training and guidance to other staff members...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Able Staffing Solutions Inc. Full time

    About the RoleAble Staffing Solutions Inc. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesTraining and Development: Provide training and guidance to other staff members...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Greenglade Day Nursery and Forest School Full time

    Job DescriptionWe are seeking a highly organized and efficient Administrative Support Specialist to join our team at Greenglade Day Nursery and Forest School. The ideal candidate will provide administrative support and ensure efficient office operations.Key ResponsibilitiesSupport the running of all Nursery administration and Human Resources administration...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Greenglade Day Nursery and Forest School Full time

    Job DescriptionWe are seeking a highly organized and efficient Administrative Support Specialist to join our team at Greenglade Day Nursery and Forest School. The ideal candidate will provide administrative support and ensure efficient office operations.Key ResponsibilitiesSupport the running of all Nursery administration and Human Resources administration...

  • Administrative Support Specialist

    2 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Government of Nova Scotia. As a key member of our office, you will provide administrative support to directors, employees, and visitors, ensuring that all interactions are positive and welcoming.Key ResponsibilitiesCoordinate...

  • Administrative Support Specialist

    1 day ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Government of Nova Scotia. As a key member of our office, you will provide administrative support to directors, employees, and visitors, ensuring that all interactions are positive and welcoming.Key ResponsibilitiesCoordinate...

  • Administrative Support Specialist

    1 month ago

    Halifax, Nova Scotia, Canada Pleasant Street Real Estate Incorporated Full time

    Administrative Support Specialist RoleEducation Requirement: Completion of secondary educationExperience Level: 1 to 2 years of relevant experienceWork EnvironmentReal estate firmPrimary DutiesDevelop and assess new office management proceduresAssign tasks and set priorities for team membersOversee office operations and organizational policiesCoordinate...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Rentokil Initial Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Rentokil Initial. As a key member of our Support Services team, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesData Entry and Management: Accurately enter and manage customer data,...

  • Administrative Support Specialist

    2 weeks ago

    Halifax, Nova Scotia, Canada Rentokil Initial Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Rentokil Initial. As a key member of our Support Services team, you will play a critical role in ensuring the smooth operation of our business.Key ResponsibilitiesData Entry and Management: Accurately enter and manage customer data,...

  • Administrative Support Specialist

    1 month ago

    Halifax, Nova Scotia, Canada Pace Plumbing & Heating Limited Full time

    Position OverviewPace Plumbing & Heating Limited is seeking a dedicated Administrative Support Specialist to join our team. This role is essential in ensuring smooth operations and providing top-notch support to our staff and clients.QualificationsEducation: Completion of secondary (high) school graduation certificate is required.Experience: Previous...