Administrative Support Specialist

4 hours ago

Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the Government of Nova Scotia. As a key member of our office, you will provide administrative support to directors, employees, and visitors, ensuring that all interactions are positive and welcoming.

Key Responsibilities
  • Coordinate electronic calendars, arrange meetings, and travel accommodations
  • Prepare and coordinate financial transactions, including invoicing
  • Track time-sensitive tasks and deliverables
  • Provide backup support for the IPTA Review Board, including setting hearings, circulating materials, and tracking data
  • Coordinate office equipment and technology, and provide technical support to staff as needed
  • Prepare agendas, take accurate minutes, and notes
  • Prepare confidential correspondence across various programs
  • Review, sort, and distribute mail
  • Respond to inquiries from the public, agencies, and departments for multiple program areas
  • Maintain accurate data and statistics, and prepare reports
Requirements

You must have a one-year business course and a minimum of three years of secretarial/administrative support experience. You should be a collaborative team player with proficient skills in Microsoft programs, including Word, Excel, PowerPoint, and Outlook. Attention to detail and a high level of accuracy are essential, as well as the ability to work independently in a busy and challenging environment.

What We Offer
  • Career development opportunities, including career guidance, tools, resources, and ongoing training
  • An engaging workplace with forward-thinking policies and strategies
  • Countless career paths and opportunities for growth
  • Department-specific flexible working schedules

This is a 12-month term employment opportunity with an anticipated end date of October 31, 2025. The appointment status is dependent on the start date of the successful candidate.

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