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Administrative Support Specialist

2 months ago

Burlington, Ontario, Canada Print Factory Ink Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Print Factory Ink. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Scheduling and Coordination
    • Schedule and confirm appointments and meetings
    • Coordinate travel arrangements and itineraries
  • Communication and Correspondence
    • Answer and direct telephone calls and messages
    • Respond to electronic enquiries and correspondence
    • Compose and proofread correspondence, reports, and other documents
  • Administrative Support
    • Order office supplies and maintain inventory
    • Manage and maintain accurate records and files
  • Client and Supplier Interaction
    • Invoice clients and manage accounts receivable
    • Communicate with clients and suppliers to resolve issues and concerns
  • Computer and Technology Skills
    • Proficient in spreadsheet software and applications
  • Work Environment and Physical Demands
    • Ability to work in a fast-paced environment
    • Ability to work under pressure and meet deadlines
    • Attention to detail and organizational skills
  • Personal Qualities
    • Ability to multitask and prioritize tasks
    • Organized and efficient in work habits
    • Team player with excellent communication skills
    Requirements
    • Secondary (high) school graduation certificate
    • 2 years to less than 3 years of experience in an administrative role
    • Proficient in English language
    Asset Languages
    • Hindi
    • Urdu
    • Punjabi