Administrative Support Specialist

4 weeks ago


Burlington, Ontario, Canada JAMIE Full time

Job Summary: We are seeking an Administrative Support Specialist to join our team at JAMIE. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate the flow of information within the team, ensuring timely and effective communication.
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate and detailed records.
  • Schedule and confirm appointments, ensuring seamless coordination with team members and external stakeholders.
  • Answer telephone calls and relay messages, providing exceptional customer service and support.
  • Compile data, statistics, and other information, analyzing and presenting findings to inform business decisions.
  • Order office supplies and maintain inventory, ensuring efficient and cost-effective management of resources.
  • Perform data entry, maintaining accurate and up-to-date records.
  • Maintain and manage digital databases, ensuring secure and reliable storage of sensitive information.
  • Perform basic bookkeeping tasks, ensuring accurate and timely financial management.

Requirements:

  • Criminal record check
  • Ability to multitask, prioritizing tasks and managing multiple projects simultaneously.
  • Judgement, making informed decisions and taking calculated risks.
  • Organized, with excellent time management and administrative skills.
  • Adaptability, responding to changing priorities and deadlines.
  • Accountability, taking ownership of tasks and responsibilities.
  • Work Term: Temporary
  • Work Language: English
  • Hours: 30 to 40 hours per week


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