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Legislative Clerk
2 months ago
We are seeking a highly organized and detail-oriented individual to join our team as a Legislative Clerk in the City Clerk's Office. As a key member of our team, you will provide administrative support to the functions of the Office of the City Clerk, ensuring the smooth operation of our records management system.
Key Responsibilities- Provide information to the public regarding various general inquiries.
- Prepare and process account receivable and payable transactions.
- Create, input, update, and maintain various paper and electronic records.
- Respond to records management problems, research, and recommend solutions and improvements, and train staff on best practices.
- Liaise with the Records Storage Contractor to manage retrievals and entry of files into archive.
- Monitor all records through their entire life cycle based on established retention schedule, including handling of confidential information and destruction of documents.
- Enter development bylaws and maintain City of Kelowna Bylaw records and systems.
- Coordinate delivery of notices to the public as required under the legislation.
- Prepare correspondence and submission of summaries for Public Hearings/Meetings.
- Collect tenders and records packages received in accordance with legislative requirements.
- Provide other administrative and clerical support, including backup to other departmental clerks.
- High school graduation or equivalent.
- Experience in administrative support or records management.
- Strong attention to detail, customer service, and communication skills.
- Computer literacy and proficiency in Microsoft Office.
We offer a competitive salary, a dynamic work environment, and opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is passionate about public service, we encourage you to apply for this exciting opportunity.
