Accounts Payable Clerk IV

3 weeks ago

Kelowna, British Columbia, Canada PHSA Full time

Job Summary

The Accounts Payable Clerk IV is responsible for preparing invoices for payment through methods such as reviewing vendor invoices, purchase orders, expense claims, travel advances and prepaid expense requests for accuracy, determining Harmonized Sales Tax (HST) payable and applying the appropriate rebates.

Key Responsibilities

  • Assembles invoices and expense reports into batches, enters invoices, expense reports and cheque requisitions into computerized financial system and balances dollar amount totals to control totals listed in the reports generated by the system.
  • Prepares invoices for cheque, Electronic Funds Transfer (EFT) or P-Card payments by performing duties such as: Matching invoices (manually and electronically) to purchase orders, receiving reports (manually and electronically) and related documents, following up with respective departments and/or vendors to gather/obtain missing documentation/information.
  • Ensures adequate approval for all non-purchase order related invoices and expense claims as established by signing authority guidelines and circulating documents to appropriate signing officers to obtain relevant coding and approval for processing invoices and expense claims.
  • Identifies invoice and purchase order discrepancies through methods such as reviewing error reports. Traces reasons for discrepancies, prepares adjustment information such as journal entries and debit and credit vouchers to rectify discrepancies.
  • Follows up with various departments and vendors regarding disputed vendor accounts, pricing problems, unmatched documents and missing or incorrect receipts/back-up documents.
  • Responds to queries (by phone, e-mail and fax) from vendors, staff and departments regarding payment of invoices, travel expenses, assignment of taxes payable and application rebates or input tax credits and other related queries.
  • Creates and edits recurring vouchers for payment.
  • Reconciles vendor accounts and statements. Follows up with vendors to resolve invoicing issues pertaining to charges to incorrect health authorities.
  • Forwards all back up (invoices/expense reports/cheque requisitions) for cheques and EFT to Clerk V, Accounts Payable for review, approval and sign-off.
  • Notifies the Clerk V, AP that a stop payment of a lost or stolen cheque is required based on communication with the vendor/employee and a review of the system verifying that an expected payment was not received by vendor/employee.
  • Prepares wire transfers for payments to international vendors.
  • Initiates period accruals by methods such as completing accrual forms and journal correcting entries and forwarding to designated staff for approval and input into the General Ledger.
  • Separates invoices received for processing for team members desk when they are on leave and forwards it to team for entry.
  • Participates in HSSBC inter-departmental group discussions, including but not limited to representatives from Finance and Supply Chain Management (SCM) to review procedural issues, vendor relations and other issues related to disbursements and payment processing.

Requirements

  • Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training and experience.
  • Ability to keyboard 45
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to supervise.
  • Ability to organize work.
  • Ability to operate related equipment.

What We Offer

  • Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.
  • Join one of BC's largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

About Us

The Provincial Health Services Authority () plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the

One of PHSA's North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission's Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

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