Accounts Payable Clerk IV

4 weeks ago

Kelowna, British Columbia, Canada PHSA Full time

Accounts Payable Clerk IV Job Summary

This role is responsible for preparing invoices for payment through methods such as reviewing vendor invoices, purchase orders, expense claims, travel advances and prepaid expense requests for accuracy, determining Harmonized Sales Tax (HST) payable and applying the appropriate rebates.

The successful candidate will keep vendor accounts up-to-date by following up on any outstanding invoices, credits or internal documents. Prepares period-end and year-end accruals and responds to internal and external queries related to vendor accounts, employee expense claims and disbursement related queries.

Key Responsibilities

  • Assembles invoices and expense reports into batches, enters invoices, expense reports and cheque requisitions into computerized financial system and balances dollar amount totals to control totals listed in the reports generated by the system.
  • Prepares invoices for cheque, Electronic Funds Transfer (EFT) or P-Card payments by performing duties such as: Matching invoices (manually and electronically) to purchase orders, receiving reports (manually and electronically) and related documents, following up with respective departments and/or vendors to gather/obtain missing documentation/information.
  • Ensures adequate approval for all non-purchase order related invoices and expense claims as established by signing authority guidelines and circulating documents to appropriate signing officers to obtain relevant coding and approval for processing invoices and expense claims.
  • Checks extensions on manually written invoices/expense claims.
  • Determines when items are zero rated or fully taxable and when they are subject to rebates or input tax credits by applying applicable tax legislation; determines level of rebate for each item.
  • Reviews the appropriateness of account coding to invoices and assigns revised coding if necessary.
  • Identifies invoice and purchase order discrepancies through methods such as reviewing error reports. Traces reasons for discrepancies, prepares adjustment information such as journal entries and debit and credit vouchers to rectify discrepancies.
  • Notifies discrepancies to Supervisor, Accounts Payable for sign-off and approval.
  • Follows-ups with various departments and vendors regarding disputed vendor accounts, pricing problems, unmatched documents and missing or incorrect receipts/back-up documents.
  • Contacts appropriate department, staff and vendor to rectify accounts, statements and discrepancies. Drafts communication by e-mail or fax to resolve issues.
  • Responds to queries (by phone, e-mail and fax) from vendors, staff and departments regarding payment of invoices, travel expenses, assignment of taxes payable and application rebates or input tax credits and other related queries.
  • Creates and edits recurring vouchers for payment.
  • Reconciles vendor accounts and statements. Follows-up with vendors to resolve invoicing issues pertaining to charges to incorrect health authorities.
  • Forwards all back up (invoices/expense reports/cheque requisitions) for cheques and EFT to Clerk V, Accounts Payable for review, approval and sign-off.
  • Notifies the Clerk V, AP that a stop payment of a lost or stolen cheque is required based on communication with the vendor/employee and a review of the system verifying that an expected payment was not received by vendor/employee.
  • Prepares wire transfers for payments to international vendors.
  • Initiates period accruals by methods such as completing accrual forms and journal correcting entries and forwarding to designated staff for approval and input into the General Ledger.
  • Separates invoices received for processing for team members desk when they are on leave and forwards it to team for entry.
  • Participates in HSSBC inter-departmental group discussions, including but not limited to representatives from Finance and Supply Chain Management (SCM) to review procedural issues, vendor relations and other issues related to disbursements and payment processing.
  • Performs other related duties as assigned by Manager, Accounts Payable

  • Accounts Payable Clerk IV

    4 weeks ago

    Kelowna, British Columbia, Canada PHSA Full time

    Accounts Payable Clerk IV Job SummaryThe Accounts Payable Clerk IV is responsible for preparing invoices for payment through methods such as reviewing vendor invoices, purchase orders, expense claims, travel advances, and prepaid expense requests for accuracy. The incumbent determines Harmonized Sales Tax (HST) payable and applies the appropriate rebates....

  • Accounts Payable Clerk IV

    1 week ago

    Kelowna, British Columbia, Canada PHSA Full time

    Job SummaryThe Accounts Payable Clerk IV is responsible for preparing invoices for payment through various methods, including reviewing vendor invoices, purchase orders, and expense claims. The successful candidate will determine Harmonized Sales Tax (HST) payable and apply the appropriate rebates. Additionally, the Clerk IV will keep vendor accounts...

  • Accounts Payable Clerk IV

    4 weeks ago

    Kelowna, British Columbia, Canada PHSA Full time

    Job SummaryThe Accounts Payable Clerk IV is responsible for preparing invoices for payment, reviewing vendor invoices and purchase orders for accuracy, and determining Harmonized Sales Tax (HST) payable. The successful candidate will also be responsible for keeping vendor accounts up-to-date, preparing period-end and year-end accruals, and responding to...

  • Accounts Payable Clerk IV

    3 weeks ago

    Kelowna, British Columbia, Canada PHSA Full time

    Job SummaryThe Accounts Payable Clerk IV is responsible for preparing invoices for payment through methods such as reviewing vendor invoices, purchase orders, expense claims, travel advances and prepaid expense requests for accuracy, determining Harmonized Sales Tax (HST) payable and applying the appropriate rebates.Key ResponsibilitiesAssembles invoices and...

  • Accounts Payable Clerk

    3 days ago

    Kelowna, British Columbia, Canada PHSA Full time

    The Provincial Health Services Authority (PHSA) is seeking an experienced Accounts Payable Clerk to join our team in Kelowna, BC.As a key member of our financial services team, you will be responsible for preparing invoices for payment, ensuring accuracy and compliance with financial policies and procedures. You will also maintain vendor accounts, respond to...

  • Accounting Clerk

    7 days ago

    Kelowna, British Columbia, Canada The Chinook Motel and Oasis Motor Inn Full time

    The Chinook Motel and Oasis Motor Inn is seeking a skilled Accounting Clerk to join our team. In this role, you will be responsible for maintaining accurate financial records, preparing financial reports, and ensuring compliance with accounting standards.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records,...

  • Accounts Payable Specialist

    4 weeks ago

    Kelowna, British Columbia, Canada Accelerate360 (Kelowna Office) Full time

    Accounts Payable SpecialistAccelerate360 is seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our team in Kelowna. This part-time position (20-30 hours/week) requires strong analytical and critical thinking skills, as well as excellent written and verbal communication skills.About the Role:Process invoices and credits in a...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada Gav Enterprises Ltd DBA. The Chinook Motel and Oasis Motor Inn Full time

    Accounting Clerk Job DescriptionGav Enterprises Ltd DBA. The Chinook Motel and Oasis Motor Inn is seeking a detail-oriented Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.Key Responsibilities:Calculate and prepare cheques...

  • Accounting Clerk

    3 weeks ago

    Kelowna, British Columbia, Canada Box And Lid Inc. Full time

    SUN STAR KITCHEN CABINETS LTD. is seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts. You will also be responsible for maintaining general ledgers and financial statements, as well as preparing tax returns and...

  • Accounting Clerk

    3 weeks ago

    Kelowna, British Columbia, Canada TSE Chartered Professional Accountants Full time

    At TSE Chartered Professional Accountants, we are seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records and performing various bookkeeping tasks. Your attention to detail and organizational skills will be essential in ensuring the accuracy and timeliness of financial...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada beBee Professionals Full time $45,000 - $60,000

    beBee Professionals in Kelowna is seeking a Bookkeeper to join our finance team. The successful candidate will be responsible for maintaining accurate financial records, handling accounts payable and receivable, and ensuring the integrity of our accounting practices.Key Responsibilities:Manage and maintain financial records, including ledgers, invoices, and...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada TSE Chartered Professional Accountants Full time

    At TSE Chartered Professional Accountants, we are seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records and performing various bookkeeping tasks. Your attention to detail and organizational skills will be essential in ensuring the accuracy and completeness of our...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada DirtPro Excavating Inc Full time

    Job SummaryDirtPro Excavating Inc is seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records, including general...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada DirtPro Excavating Inc Full time

    Job SummaryDirtPro Excavating Inc is seeking a highly skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate financial records, preparing cheques for payroll, and reconciling accounts.Key ResponsibilitiesFinancial Record Keeping: Maintain accurate and up-to-date financial records, including general...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada Gav Enterprises Ltd DBA. The Chinook Motel and Oasis Motor Inn Full time

    Gav Enterprises Ltd DBA. The Chinook Motel and Oasis Motor Inn is seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate and up-to-date financial records, preparing cheques for payroll, and reconciling accounts. You will also be responsible for calculating fixed assets and depreciation,...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada SUMAIR DRYWALL LTD. Full time

    We are seeking a skilled Accounting Clerk to join our team at SUMAIR DRYWALL LTD. The successful candidate will be responsible for maintaining accurate financial records, preparing financial statements, and ensuring compliance with accounting standards.Key Responsibilities:Maintain general ledgers and financial statementsPost journal entriesPrepare other...

  • Legislative Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada City of Kelowna Full time

    Job Title: Legislative ClerkAre you passionate about public service and looking for a challenging role in a fast-paced office environment? We are seeking a highly organized and detail-oriented individual to join our team as a Legislative Clerk.Job Summary:The Legislative Clerk provides clerical, records management, and administrative support services to the...

  • Accounting Clerk

    3 weeks ago

    Kelowna, British Columbia, Canada The Chinook Motel and Oasis Motor Inn Full time

    The Chinook Motel and Oasis Motor Inn is seeking a skilled Accounting Clerk to join our team. As an Accounting Clerk, you will be responsible for maintaining accurate and up-to-date financial records, preparing cheques for payroll, and reconciling accounts. You will also be responsible for maintaining general ledgers and financial statements, as well as...

  • Financial Transactions Coordinator

    1 day ago

    Kelowna, British Columbia, Canada PHSA Full time

    About the RoleWe are seeking a highly organized and detail-oriented Financial Transactions Coordinator - Accounts Payable to join our team. This is a fantastic opportunity for someone looking to start or further their career in finance.Salary Range: $63,000 - $82,000 per yearJob DescriptionThe Financial Transactions Coordinator - Accounts Payable will be...

  • Accounting Clerk

    4 weeks ago

    Kelowna, British Columbia, Canada Banner Recreation & Marine Full time

    At Banner Recreation & Marine, we are seeking a skilled Accounting Clerk to join our team. The successful candidate will be responsible for maintaining accurate financial records, preparing financial statements, and performing basic bookkeeping tasks.The ideal candidate will have a secondary school graduation certificate and 1-2 years of experience in...