Communications Project Coordinator

2 months ago

Surrey, British Columbia, Canada FortisBC Full time
Job Summary

We are seeking a highly skilled Communications Project Coordinator to join our team at FortisBC. As a key member of our Communications Team, you will be responsible for coordinating all external communications projects, ensuring timely delivery and optimal resource utilization.

Key Responsibilities
  • Project Planning and Coordination
    • Develop and implement project plans, schedules, and timelines to ensure successful project delivery.
    • Coordinate with internal stakeholders to gather project requirements and ensure alignment with company objectives.
    • Manage project budgets, resources, and timelines to ensure optimal use of internal resources.
  • Media Placement and Advertising
    • Work with media placement agencies, advertising agencies, and creative/design studios to implement media plans, schedules, and budget allocations.
    • Coordinate the approval of media buy recommendations, placements, and advertisement schedules and details.
    • Ensure timely delivery of creative assets to agencies and receipt of advertising schedules and budgets.
  • Production Process and Quality Control
    • Source, interview, and negotiate with suppliers and production vendors to provide cost estimates and assess their work.
    • Generate purchase requisitions to ensure proper job specifications are provided to outside suppliers and reconcile invoices against quotations.
    • Monitor project progress, identify risks, barriers, and constraints, and work collaboratively with teams to devise solutions.
    • Document project phases and create summary reports for company management.
  • Requirements and Qualifications
    • Completion of a recognized diploma in Business Administration, Communications, or related field from an accredited post-secondary institution.
    • Minimum of three (3) years directly related and recent experience, including project management.
    • Thorough knowledge of procedures involved in print production, including pre-press and printing technology, digital and social media.
    • Thorough understanding of the use of communications media (collateral, web, advertising - print, radio, TV, online) to achieve client's objectives.
    • Ability to assess and evaluate the quality of supplier's work and evaluate estimates for accuracy.
    • Strong communications planning and project management skills with sound budgeting and time management skills, including the ability to work effectively under tight deadlines with minimal supervision.
    • Strong knowledge of written and digital project management tools.
    • Excellent verbal and written communication and proof-reading skills.
    • Strong knowledge of computer systems operations, environment, and peripherals and various applications software in use in the department (Adobe Photoshop, Illustrator, InDesign & suite of MS Office products).

We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles.

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