Administrative Support Specialist

4 hours ago

Ponoka County, Canada Business Impact Coaching & Consulting Full time
Job Title: Office Administrator/Support Specialist

We are seeking a highly organized and detail-oriented individual to fill the role of Office Administrator/Support Specialist at Business Impact Coaching & Consulting. This position requires a versatile and proactive individual who can efficiently handle office responsibilities while also being open to handling additional tasks such as running errands, picking up parts, or making deliveries.

Key Responsibilities:
  • General office duties: filing, organizing, processing invoices, managing correspondence, and responding to emails and phone calls.
  • Maintaining records of incoming and outgoing shipments and ensuring the office is well-organized.
  • Assisting with basic bookkeeping tasks (e.g., tracking invoices, making sure all paperwork is correctly filed and processed).
  • Picking up parts, supplies, or making deliveries as needed within the Ponoka area and surrounding region.
  • Assisting with vendor communications and tracking orders or shipments.
  • Supporting management with scheduling, customer service, and other administrative tasks.
  • Collaborating with team members to maintain smooth office operations and proactively identifying areas for improvement.
Requirements:
  • Bachelor's Degree in Business Administration, Office Management, or a related field is preferred but not mandatory (equivalent work experience will be considered).
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Ability to multitask and handle various responsibilities.
  • Must have a valid driver's license and be comfortable running errands or making deliveries as required.
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and experience with basic bookkeeping is a plus.
  • Strong time management skills and the ability to prioritize tasks.
  • Positive attitude, willingness to learn, and ability to work independently or as part of a team.
What We Offer:
  • Competitive salary, depending on experience and qualifications.
  • Opportunity to grow within the company and take on additional responsibilities.
  • A supportive and flexible work environment.
  • Training and mentorship from experienced team members.

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