Office Coordinator

2 weeks ago

Toronto, Ontario, Canada Empirical Immigration Services Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at Empirical Immigration Services Inc. As an Administrative Officer, you will play a critical role in ensuring the smooth operation of our office and providing exceptional support to our staff and clients.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to the management team, including preparing reports, presentations, and other documents.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements, itineraries, and reservations as needed.
  • Office Operations
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Ensure that all office equipment and supplies are properly maintained and stocked.
    • Coordinate the flow of information and communicate effectively with staff and clients.
  • Client Services
    • Provide exceptional customer service to clients, responding to their inquiries and concerns in a timely and professional manner.
    • Assist clients with their immigration needs, including preparing and submitting applications and documents.
  • Training and Development
    • Develop and implement training programs to enhance the skills and knowledge of staff members.
    • Provide ongoing support and guidance to staff members to ensure they have the resources and tools needed to perform their duties effectively.
  • Other Responsibilities
    • Perform other duties as assigned by management, including special projects and tasks.
    • Contribute to the development and implementation of office policies and procedures.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and interpersonal skills.
    • Ability to work independently and as part of a team.
    • Strong organizational and time management skills.
    • Proficiency in Microsoft Office and other software applications.
Benefits
  • Free Parking
  • Permanent Work Term
  • English Language
  • 37.5 Hours per Week

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