Administrative Specialist

7 days ago

Toronto, Ontario, Canada New Jain Immigration Services Full time
About the Role

We are seeking an experienced Administrative Specialist to join our team at New Jain Immigration Services. As an Administrative Specialist, you will play a key role in supporting our operations and ensuring the smooth delivery of our services.

Key Responsibilities
  • Supervise and Train Colleagues: Provide guidance and support to junior staff members, ensuring they have the necessary skills and knowledge to perform their duties effectively.
  • Record and Prepare Meeting Minutes: Accurately record and prepare minutes of meetings, seminars, and conferences, ensuring all relevant details are captured.
  • Develop and Implement Recruitment Strategies: Plan, develop, and implement effective recruitment strategies to attract top talent to our organization.
  • Schedule and Confirm Appointments: Coordinate and confirm appointments, meetings, and other events, ensuring all parties are informed and prepared.
  • Manage Contracts and Agreements: Oversee the management of contracts and agreements, ensuring all necessary documentation is up-to-date and compliant.
  • Develop and Implement Training and Development Strategies: Plan, develop, and implement training and development strategies to enhance the skills and knowledge of our staff.
  • Oversee the Preparation of Reports: Coordinate the preparation of reports, ensuring all necessary data and information are accurately captured and presented.
  • Advise Senior Management: Provide advice and guidance to senior management on administrative matters, ensuring they are informed and supported.
  • Organize Staff Consultation and Grievance Procedures: Develop and implement procedures for staff consultation and grievance, ensuring all staff members feel heard and supported.
  • Maintain and Manage Digital Databases: Oversee the maintenance and management of digital databases, ensuring all data is accurate and up-to-date.
  • Assign, Coordinate, and Review Projects and Programs: Coordinate the assignment, coordination, and review of projects and programs, ensuring all necessary tasks are completed and deadlines are met.
Requirements
  • Green Economy Sector Experience: A minimum of 1 year of experience in the green economy sector, with a strong understanding of the industry and its challenges.
  • Fast-Paced Environment: Ability to work in a fast-paced environment, with tight deadlines and a large caseload.
  • Attention to Detail: Excellent attention to detail, with a strong focus on accuracy and quality.
  • Team Player: Ability to work effectively as part of a team, with excellent communication and interpersonal skills.
  • Green Job: This role involves duties and responsibilities that lead to positive environmental outcomes, making it a great opportunity for those passionate about sustainability.

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