Accounts Payable Specialist

4 weeks ago

Canada CAD Railway Industries Ltd. Full time

Company Overview:

Cad Railway Industries Ltd, established in 1968 and based in Montreal, stands as North America's premier provider of comprehensive solutions within the freight, passenger, and commuter rail sectors across Canada, the United States, and internationally. With additional facilities in Calgary and Lethbridge (operating under the Caltrax banner), Cad Railway has recently been appointed by the ONxpress Transportation Partners association to manage all legacy fleet maintenance services for a significant rail fleet.

Role Summary:

The Accounts Payable Specialist is integral to our financial operations, overseeing the accounts payable workflow. This role involves the precise processing and documentation of transactions related to vendor invoices, expense claims, and various financial records. The successful candidate will demonstrate exceptional attention to detail, robust organizational capabilities, and a solid grasp of accounting principles.

Key Responsibilities:

Invoice Management:

  • Timely and accurate receipt, review, and processing of vendor invoices.
  • Ensure proper coding, approval, and documentation support for all invoices.
  • Address and resolve discrepancies in collaboration with internal teams and vendors.

Expense Management:

  • Examine and process employee expense claims, confirming receipts and compliance with company policies.
  • Reconcile expense claims with corporate credit card statements.

Vendor Relations:

  • Effectively communicate with vendors to resolve inquiries and issues.
  • Foster positive vendor relationships while ensuring timely payments.

Payment Processing:

  • Prepare and execute payment batches, including checks, ACH transfers, and wire transfers.
  • Adhere to payment terms and leverage early payment discounts when feasible.

Record Keeping:

  • Maintain organized and accurate records of all accounts payable transactions.
  • Assist in the preparation of financial reports and audits by providing necessary documentation.

Compliance and Reporting:

  • Stay informed about relevant accounting regulations and compliance standards.
  • Generate regular reports on accounts payable activities and outstanding payments.

Collaboration:

  • Work with various departments, including procurement and finance, to enhance processes and efficiency.
  • Collaborate with the accounting team to ensure accurate and timely month-end closing procedures.

Qualifications:

  • Post-secondary education in Accounting, Finance, or a related field is preferred.
  • Experience with Oracle is essential.
  • 2 to 4 years of demonstrated experience in an Accounts Payable role or similar position.
  • Basic knowledge of accounting principles and practices.
  • Proficient in accounting software and Microsoft Office Suite, particularly Excel.
  • Strong analytical and problem-solving abilities.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with a commitment to accuracy.
  • Able to manage multiple tasks and meet deadlines effectively.

Preferred Qualifications:

  • Experience in a unionized environment.
  • Familiarity with industries such as Aerospace.
  • Background in the rail industry with knowledge of rail equipment.

Cad Railway Industries Ltd. is committed to providing equal employment opportunities and fostering a welcoming, safe, and inclusive environment for all individuals, regardless of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion, or disability status.

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