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Accounts Payable Specialist

3 months ago

Canada CAD Railway Industries Ltd. Full time

Company Overview:
Cad Railway Industries Ltd, established in 1968 and based in Montreal, is recognized as North America's premier provider of comprehensive solutions in the freight, passenger, and commuter rail sectors across Canada, the United States, and internationally.

With additional facilities located in Calgary and Lethbridge (operating under the Caltrax banner), Cad Railway has been entrusted by the ONxpress Transportation Partners association to deliver maintenance services for the Metrolinx rail fleet, which includes approximately 1000 bi-level coaches and 90 locomotives.

Our dedicated team will manage and operate Metrolinx's rail maintenance facilities, ensuring efficient service across various locations.


Role Overview:

As an Accounts Payable Specialist, you will be integral to our financial operations, overseeing the accounts payable function.

Your responsibilities will include the precise processing and documentation of transactions related to vendor invoices, expense claims, and other financial records.

The ideal candidate will possess meticulous attention to detail, strong organizational capabilities, and a solid grasp of accounting principles.


Key Responsibilities:

Invoice Management:
Receive, evaluate, and process vendor invoices promptly and accurately.
Ensure all invoices are correctly coded, authorized, and backed by appropriate documentation.
Address discrepancies and issues with invoices, collaborating closely with internal teams and vendors.

Expense Management:
Review and process employee expense claims, ensuring receipts are verified and compliance with company policies.
Reconcile expense claims with corporate credit card statements.

Vendor Relations:
Engage effectively with vendors to resolve inquiries and issues.
Foster positive relationships with vendors while ensuring timely payments.

Payment Administration:
Prepare and execute payment batches, including checks, ACH transfers, and wire transfers.
Ensure adherence to payment terms and capitalize on early payment discounts when applicable.

Record Keeping:
Maintain precise and organized records of all accounts payable transactions.
Assist in the preparation of financial reports and audits by providing necessary documentation.

Regulatory Compliance:
Stay informed about relevant accounting regulations and compliance requirements.
Ensure adherence to company policies and procedures regarding accounts payable.

Reporting:
Generate regular reports on accounts payable activities, outstanding payments, and other pertinent metrics.
Provide insights and analysis to support financial decision-making.

Collaboration:
Work collaboratively with other departments, such as procurement and finance, to enhance processes and improve efficiency.
Coordinate closely with the accounting team to ensure accurate and timely month-end closing activities.

Qualifications:

A post-secondary education in Accounting, Finance, or a related field is preferred.
Experience with Oracle is essential.
2 to 4 years of demonstrated experience as an Accounts Payable Clerk or in a comparable role.

Basic understanding of accounting principles and practices is required.
Proficiency in accounting software and Microsoft Office Suite, particularly Excel.
Strong analytical and problem-solving abilities.
Excellent communication and interpersonal skills.
Detail-oriented with a high level of accuracy.
Ability to manage multiple tasks and meet deadlines.


Preferred Qualifications:

Experience in a unionized environment is advantageous.
Familiarity with industries such as Aerospace is a plus.
Experience in the rail industry with comprehensive knowledge of rail equipment is beneficial.

Cad Railway Industries Ltd. is committed to providing equal employment opportunities and fostering a welcoming, safe, and inclusive environment for all individuals, regardless of age, race, ethnicity, nationality, sexual orientation, gender identity and expression, religion, or disability status.