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Administrative Support Specialist

2 months ago

Vaughan, Ontario, Canada TECHNOVATE IT SOLUTIONS INC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Technovate IT Solutions Inc. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our staff, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate and up-to-date records and files.
    • Coordinate travel arrangements and prepare itineraries.
  • Office Operations
    • Oversee the day-to-day operations of the office, including maintaining a clean and organized workspace.
    • Ensure that all office supplies are stocked and ordered as needed.
    • Develop and implement procedures to improve office efficiency and productivity.
  • Communication
    • Develop and maintain effective communication with staff, clients, and vendors.
    • Prepare and distribute meeting minutes and other reports as required.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • 1 year to less than 2 years of experience in an administrative role.
  • Skills
    • Excellent communication and organizational skills.
    • Ability to work in a fast-paced environment and meet deadlines.
    • Proficiency in MS Office, including Excel, Word, and Access.
Working Conditions
  • Work Environment
    • Fast-paced office environment.
  • Physical Demands
    • Ability to sit for long periods of time and perform repetitive tasks.
What We Offer
  • Competitive Salary
    • A competitive salary and benefits package.
  • Opportunities for Growth
    • Opportunities for professional growth and development.