Executive Support Specialist

4 weeks ago

Winnipeg, Manitoba, Canada RPMGlobal Full time

About RPMGlobal
At RPMGlobal, we foster a workplace that feels like a close-knit community while being part of a larger professional services organization. Our team is dedicated to supporting each other and our clients, creating an environment where collaboration and camaraderie thrive.

Role Overview
As an Office Coordinator, you will play a crucial role in ensuring smooth operations within our team. Your responsibilities will encompass a variety of administrative tasks aimed at supporting our client service staff and enhancing overall productivity.

Key Responsibilities:

  1. Perform general administrative tasks, including reception duties, filing, photocopying, scanning, faxing, and mailing.
  2. Collaborate effectively within a team to assist in producing high-quality deliverables for clients.
  3. Utilize Microsoft Office suite proficiently to prepare and assemble financial documents, correspondence, proposals, and presentations that align with our firm’s standards.
  4. Draft letters and reports using established templates, ensuring compliance with organizational guidelines.
  5. Review and proofread documents for quality assurance before finalizing any client deliverables.
  6. Digitally archive documents and maintain organized electronic files.
  7. Greet clients warmly, whether in person or over the phone, addressing inquiries or directing them appropriately.
  8. Engage in ongoing training to stay updated with RPMGlobal software and tools.
  9. Assist with billing processes using various internal systems in accordance with engagement agreements.
  10. Maintain and organize information within our CRM database for marketing initiatives.
  11. Coordinate meetings, including room bookings, catering, and event planning, as well as manage video conferencing setups.

Why Join RPMGlobal?
At RPMGlobal, we value individuals who are empathetic and collaborative. Here, we prioritize teamwork and mutual support, creating a culture where flexibility and trust are fundamental. You will have the opportunity to work alongside inspiring leaders who are committed to your personal and professional growth. Our environment encourages curiosity and diverse perspectives, making every day unique and rewarding.

Qualifications:

  1. Proven experience with Microsoft Office, particularly Outlook, Word, Excel, and Teams.
  2. 2 to 4 years of relevant administrative experience.
  3. Strong data entry skills with a keen eye for detail and proofreading capabilities.
  4. Excellent verbal and written communication skills.
  5. Ability to manage multiple tasks and prioritize effectively.
  6. Client-focused mindset with a commitment to exceptional service.
  7. Technologically adept, with the ability to learn and troubleshoot various software applications.
  8. Proactive in taking initiative and capable of working independently.
  9. High level of accuracy and efficiency in task execution.

What We Offer:
At RPMGlobal, we are dedicated to making a positive impact on the lives of our clients, colleagues, and communities. Our benefits include profit sharing, flexible workdays, retirement savings contributions, wellness programs, and the opportunity to work remotely during the summer months.

Are You Ready to Make a Difference?

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