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Executive Support Specialist
2 months ago
Position Overview:
Reporting directly to the Executive Director, the Executive Support Specialist plays a crucial role in delivering comprehensive administrative assistance to the Executive Director, Music Director, Board of Directors, and various committees. This position also supports the organization in fostering government relations, engaging stakeholders, and advancing strategic initiatives.
Key Responsibilities:
- Oversee the calendars of the Executive Director and Music Director, ensuring efficient scheduling of appointments, meetings, and travel logistics.
- Prepare and compile materials for board, committee, and management meetings, including agendas and presentations, while coordinating catering services as needed.
- Attend meetings, document minutes, and ensure timely follow-up on assigned action items.
- Manage confidential information with the utmost discretion and professionalism.
- Draft, revise, and proofread correspondence, reports, and presentations to ensure clarity and accuracy.
- Promote effective communication and collaboration across various departments.
- Coordinate logistics for Board Meetings, including the preparation of meeting packages and management of RSVPs.
- Maintain organizational bylaws and board records, while assisting in the coordination of the Annual General Meeting alongside the Board Chair and Executive Director.
- Organize and maintain both electronic and physical filing systems.
- Support the Executive Director with special projects, research tasks, and strategic initiatives.
Qualifications:
- A minimum of 3 years of experience in a similar role, ideally within a nonprofit setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
- Exceptional organizational and time management abilities, with a proven capacity to prioritize and manage multiple responsibilities.
- Strong written and verbal communication skills, including proficiency in editing.
- Familiarity with basic graphic design tools, such as Canva, is an added advantage.
- High integrity and the ability to manage sensitive and confidential information responsibly.
- Excellent interpersonal skills and the ability to collaborate effectively with diverse groups.
Creative Manitoba values all qualified applicants and is committed to fostering an inclusive, diverse, and equitable workplace. Accommodations for individuals with disabilities are available upon request.
Compensation: The salary range for this position is between $45,000 and $55,000, based on experience. Employees are eligible for a comprehensive benefits package, including a matching RRSP contribution program. Opportunities for professional growth and advancement within the organization are available.
Application Process: Interested candidates are encouraged to submit a Cover Letter and Resume for consideration.
