Administrative Project Coordinator

4 weeks ago

Vaughan, Ontario, Canada The Pod Group Full time
Job Summary

The Pod Group is seeking an experienced Administrative Project Coordinator to join our team. As an Administrative Project Coordinator, you will be responsible for coordinating and organizing activities surrounding the project cycle, ensuring timely completion of projects, and providing administrative support to the Project Management team.

Key Responsibilities
  • Coordinate and organize activities surrounding the project cycle, including order entry, production, and shipping.
  • Monitor each project from order entry to completion, ensuring timely delivery and quality standards are met.
  • Partner with all functions, especially manufacturing, to organize and support critical aspects of the project cycle.
  • Support the Project Management team through data entry, participation in production meetings, and maintaining project information through Vantage.
  • Manage order entry data, manufacturing and shipping documentation, and develop competencies in design, detail, quality, and engineering of products.
  • Maintain and manage individual project schedules, coordinating manufacturing, shipping, and installation.
  • Provide shipping instructions as required, including customer shipping specifications.
  • Provide customer service, sales support, and backup to Project Manager.
Requirements
  • Post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
  • Ability to demonstrate experience in creating and maintaining spreadsheets utilizing MS Office programs.
  • Intermediate to expert level of MS Word and Excel required.
  • Understanding of MRP fundamentals preferred.
  • Highly organized, diligent, and a high level of initiative.
  • Ability to work independently while multi-tasking.
  • Excellent verbal and written communication skills required.
  • Team-oriented and excellent customer service and satisfaction.

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