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Administrative Project Coordinator

2 months ago

Vaughan, Ontario, Canada The Pod Group Full time
Project Administration Specialist

The Pod Group is seeking a highly organized and detail-oriented Project Administration Specialist to join our team. As a key member of our project management team, you will be responsible for coordinating and expediting key areas of the project cycle with an emphasis on administration.

Key Responsibilities:
  • Coordinate and organize activities surrounding the project cycle, ensuring timely completion and effective communication with stakeholders.
  • Monitor each project from order entry to completion, identifying and addressing any issues that may arise.
  • Partner with manufacturing and other functions to organize and support critical aspects of the project, ensuring customer delivery requirements are met.
  • Support the Project Management team by capturing and maintaining sales order information, participating in production meetings, and updating project information through Vantage.
  • Manage order entry data, manufacturing and shipping documentation, and develop competencies in design, detail, quality, and engineering of our products.
  • Provide shipping instructions, including customer shipping specifications, and maintain individual project schedules through coordination with manufacturing, shipping, and installation teams.
  • Offer customer service, sales support, and backup to the Project Manager, and complete individual store quantity takeoffs for multi-store roll-out programs.
Requirements:
  • Post-secondary education and/or equivalent minimum of three years administrative/project coordination experience.
  • Ability to demonstrate experience in creating and maintaining spreadsheets using MS Office programs.
  • Intermediate to expert level of MS Word and Excel required.
  • Understanding of MRP fundamentals preferred.
  • Highly organized, diligent, and high level of initiative.
  • Ability to work independently while multi-tasking.
  • Excellent verbal and written communication skills required.
  • Team-oriented and excellent customer service and satisfaction.