Executive Assistant to the Dean

3 days ago

Toronto, Ontario, Canada University of Toronto Full time
About the Role

The University of Toronto is seeking a highly skilled and experienced Executive Assistant to provide strategic support to the Dean of the Faculty of Information. This is a unique opportunity to work in a dynamic and research-led Faculty, educating the next generation of leaders in information scholarship and the information professions.

Key Responsibilities
  • Provide high-level administrative support to the Dean, including managing the Dean's complex and intensive calendar, scheduling meetings and committees, and preparing confidential briefing and meeting materials.
  • Coordinate travel arrangements, track and reconcile expense reimbursements, and manage the Dean's academic priorities and research accounts.
  • Develop and maintain collaborative relationships with offices, including Central Administration, other University of Toronto and peer Canadian and international Deans' and Principals' Offices, academic leaders, alumni, and donors.
  • Support the Dean in performing a wide range of tasks at the highest level of professional standards and practices, utilizing sound judgment, professionalism, discretion, and confidentiality.
Requirements
  • University degree or the acceptable equivalent of education and experience.
  • Minimum of five (5) years of progressively senior administrative experience supporting senior executives, with demonstrated academic administrative experience preferred.
  • Knowledge of the University's structure and academic policies and procedures is a strong asset.
  • Demonstrated experience in liaising with senior academic administrators, responding to and handling matters of a complex, confidential, and sensitive nature.
  • Experience with taking meeting minutes.
What We Offer

The University of Toronto offers a competitive salary range of $75,286 - $125,475, as well as a comprehensive benefits package and opportunities for professional growth and development.

This is a full-time, budget-continuing appointment with a schedule of 35 hours per week. The closing date for applications is September 30, 2024, at 11:59 PM ET.

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