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Scheduling Coordinator

2 months ago

Calgary, Alberta, Canada Bethany Care Society Full time

About the Role

The Scheduling Clerk is a key member of the Bethany Calgary team, responsible for providing exceptional support to staff and ensuring the smooth operation of scheduling processes. This role requires a high level of accuracy, attention to detail, and excellent communication skills.

Key Responsibilities:

  • Resident-Centered Care: Ensure that staff scheduling is completed efficiently and accurately, responding to employee inquiries in a timely and service-focused manner. Allocate and call in relief staff to fill vacancies, distribute scheduling to nursing units, and promote service excellence.
  • Documentation: Accurately document staff scheduling, ensuring compliance with Bethany policies and procedures. Forward scheduling information to payroll within established timelines, process requests, and obtain necessary authorizations.
  • Safety: Contribute to a safe environment by understanding and adhering to safety guidelines and practices.
  • Pro-Active Learner: Demonstrate Bethany's vision and values, collaborate with colleagues, and share knowledge and learning experiences.
  • Team Work: Foster a responsible atmosphere of resident-centered care, maintaining effective communication and information flow between departments.

Requirements:

  • Grade 12 Diploma or equivalent
  • 1-3 years' experience with electronic scheduling, preferably in healthcare
  • Previous experience with geriatrics preferred
  • Able to work effectively in a physically and mentally demanding environment
  • Excellent interpersonal and communication skills
  • Demonstrate ability to understand, speak, read, and write effectively in English
  • Excellent observation, communication, and problem-solving skills
  • Understanding of pay/premium codes and their impact on payroll, finance, budgets, and benefits
  • Experience using and complying with union agreements

Position Information:

  • Posting Number:
  • Position Number: CLK-CA62-012
  • Location: Bethany Calgary
  • Union: AUPE-GSS
  • Unit: Scheduling Office
  • FTE: 0.40
  • Position Type: Part-Time Permanent
  • Shifts: Evenings (14:00-22:15)
  • Hours of Work/Shift Per Cycle: 8 shifts in a 4-week rotation