Scheduling Coordinator

3 weeks ago

Calgary, Alberta, Canada Calgary Stampede Full time

About the Calgary Stampede

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures, and community spirit with a vision to create a world-class, year-round gathering place for the community.

Exemplifying the theme We're Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity, and commitment to the community.

Position Summary

The Scheduling Coordinator is a member of the Public Safety & Environment division, responsible for supporting various managers, as well as scheduling, time, and attendance needs of the Parking, and Security/Safety teams.

This position involves various administrative tasks, staffing requirements, and ensuring adequate coverage for events while considering budget and service expectations.

Responsibilities

  • Schedule employees for parking and security operations and events.
  • Provide time and attendance support for all departments within the Public Safety & Environment division.
  • Obtain and review staffing requirements to ensure adequate event coverage.
  • Revise staffing schedule to accommodate planned and/or unplanned changes, as required.
  • Analyze and distribute event information.
  • Support in scheduling of department resources to support event and organization requirements.
  • Assist in the hiring and training of year-round and Stampede time employees.
  • Oversee part-time and seasonal schedulers by providing leadership and guidance.
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others to ensure their seamless and positive experience.

Qualifications

The ideal candidate will be proactive, optimistic, and have worked in a dynamic environment where they have experience delivering on multiple priorities and will hold the following qualifications:

  • High school diploma required, post-secondary education considered an asset.
  • Intermediate computer experience in Excel, Microsoft Word, and Microsoft Outlook is required.
  • Intermediate knowledge of People System and Ungerboeck an asset.
  • Accurate typing, grammar, punctuation, and proofreading skills are required.
  • Must be highly organized, able to multi-task, handle time-sensitive assignments, and meet multiple deadlines.
  • Must possess excellent interpersonal, verbal, and written communication skills.
  • Strong attention to detail.
  • Involves repetitive arm, hand, and finger movement. Occasional lifting and carrying up to 10 lb., pushing, crouching, bending, kneeling, and reaching. Daily stair climbing, occasional exposure to noise, dust, animal dander, and changes in temperature.
  • Adequate visual acuity and color vision are required.

Benefits

The Calgary Stampede offers a unique and exciting work environment, an excellent total compensation package, and the opportunity for advancement and employee training.

To Apply

To apply, please submit your resume via the "Apply now" button on the top right.

All applicants are thanked in advance, and only those selected for interviews will be contacted.

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