Administrative Support Specialist

3 weeks ago

Toronto, Ontario, Canada CREATIVE TOUCH BY S&I INC. Full time
Position Overview

The role of the Office Coordination Assistant at CREATIVE TOUCH BY S&I INC. involves providing essential administrative support to ensure smooth operations within the office environment.

Key Responsibilities
  • Organize Events: Plan and coordinate seminars, conferences, and meetings.
  • Budget Management: Oversee and control budgetary allocations and expenditures.
  • Documentation: Record and prepare minutes for meetings and events.
  • Office Procedures: Establish and maintain effective office routines and procedures.
  • Appointment Scheduling: Manage and confirm appointments efficiently.
  • Contract Management: Handle and oversee contracts.
  • Communication: Answer and relay telephone calls and messages promptly.
  • Electronic Inquiries: Respond to electronic inquiries with professionalism.
  • Data Compilation: Gather and compile data, statistics, and relevant information.
  • Inventory Management: Order and maintain office supplies and inventory.
  • Travel Arrangements: Organize travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized filing systems.
  • Documentation Proofreading: Type and proofread various documents and correspondence.
  • Research Activities: Conduct research as required.
  • Customer Service: Provide exceptional customer service to clients and stakeholders.
  • Work Environment Evaluation: Assess work environments and procedures to enhance safety and efficiency.
Qualifications
  • Experience: 1 to less than 7 months in a similar role.
  • Employment Type: Permanent position.
  • Language Proficiency: English.
  • Work Hours: 32.5 hours per week.

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