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Administrative Coordinator

2 months ago

Thunder Bay, Ontario, Canada Thunder Bay Literacy Group Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Thunder Bay Literacy Group. As an Administrative Assistant, you will play a vital role in supporting the day-to-day operations of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records and files, both physical and digital.
    • Coordinate travel arrangements, itineraries, and reservations as needed.
  • Communication and Customer Service
    • Provide exceptional customer service to our clients, responding to their inquiries and concerns in a timely and professional manner.
    • Communicate effectively with team members, stakeholders, and external partners to ensure seamless operations.
  • Data Management and Entry
    • Accurately enter data into our digital database, ensuring up-to-date and accurate information.
    • Perform data analysis and reporting as required.
  • Office Operations
    • Order office supplies and maintain inventory levels.
    • Ensure the office is well-organized and maintained, including the setup and maintenance of manual and computerized filing systems.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • Experience is an asset, but not required.
  • Skills
    • Excellent communication and interpersonal skills.
    • Strong organizational and time management skills.
    • Proficiency in Google Docs, MS Excel, and MS Word.
    • Ability to work independently with minimal supervision.
    • Attention to detail and ability to maintain confidentiality.
What We Offer
  • Health Benefits
    • Dental plan.
    • Disability benefits.
    • Health care plan.
    • Vision care benefits.
  • Work Environment
    • 28 hours per week.
    • Temporary work term.
    • English language required.