Payroll Operations Lead

7 days ago

Markham, Ontario, Canada Trane Technologies Full time
Job Description

**Job Summary:**

We are seeking a highly skilled Payroll Operations Lead to join our team at Trane Technologies. As a key member of our payroll team, you will be responsible for delivering support for our Canadian operations to implement and drive Trane Technologies Payroll Service strategies.

Key Responsibilities:

  • **Payroll Data Analysis:** Analyze all incoming time information, input and balance payroll data to ensure accuracy and compliance.
  • **Transaction Processing:** Process transactions and payroll files in coordination with third-party vendors to ensure timely and accurate payroll processing.
  • **Remittance Coordination:** Coordinate and review third-party remittances, including pension, taxes, workers' compensation, and union payments.
  • **Auditing and Compliance:** Audit pension contribution files and ensure demographic data changes are made in payroll and in recordkeeper's system.
  • **Vacation Pay Calculation:** Calculate vacation pay and ensure accurate payment.
  • **Tax Form Auditing:** Audit year-end tax forms to ensure compliance and accuracy.
  • **Benefit and Pension Tracking:** Track benefit, pension, and union contributions for leave of absence payrolls.
  • **Payroll Inquiries:** Audit and resolve payroll inquiries to ensure timely and accurate resolution.
  • **Documentation and Reporting:** Create documentation for new processes and accurately update existing documentation based on process enhancements.
  • **Payroll/HR Reporting:** Create and provide recurrent Payroll/HR reports, metrics, and forecasting per customer and support requirements.
  • **Error Resolution:** Resolve errors and issues that may arise with payroll disbursements, ensuring investigation of issues are coordinated between vendors, technical teams, and Payroll groups.
  • **Payroll Disbursement:** Support and execute activities related to the disbursement of payroll for all employees.
  • **Auditor Support:** Assist auditors in annual pension audits, and other periodic government audits.
  • **Payment Requests:** Collect, review, and initiate void or stop payments, and payment reissuance requests, as required.
  • **Pay Adjustments:** Support calculations related to pay adjustments, final paychecks, and pay differentials.
  • **Control Self-Assessments:** Perform any control self-assessments to ensure controls are regularly tested and in place for the processes, and are compliant with governmental and internal rules.
  • **Data Security:** Ensure data is secure, accurate, and timely through communications, training, audits, mass data load processing, and reporting, including ensuring SOX compliance, segregation of duties, and security access.
  • **Special Business Initiatives:** Support special business initiatives as required.

Qualifications:

  • **Education:** Associate's degree in an Information Systems, HR, Finance, or related field (Bachelor's degree preferred).
  • **Experience:** Minimum of 5 years of functional experience in Payroll and at least 3 years' experience working with PeopleSoft or other related HRMS systems (Oracle, SAP, Workday).
  • **Multi-Province Payrolls:** Experience with multi-province payrolls and related provincial legislations.
  • **ADP Platforms:** Experience working with ADP platforms.
  • **Reporting Tools:** Proficient using 3rd-party reporting tools.
  • **PeopleSoft/Workday:** Experience with PeopleSoft/Workday.
  • **Analytical and Organizational Skills:** Excellent analytical, organizational, and interpersonal skills.
  • **Confidentiality:** Ability to manage information in a confidential manner.
  • **MS Office:** Advanced level MS Office skills, including experience with SharePoint.
  • **Problem-Solving:** Able to anticipate problems, respond accordingly, and work independently.
  • **Communication Skills:** Excellent follow-through, verbal, and written communication skills.
  • **Payroll Certifications:** Payroll certifications (PCP) - Payroll Compliance Professional - Preferred.
  • **Canadian Tax Laws:** Familiarity with Canadian tax laws.
  • **Bilingual:** Bilingual highly preferred.

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