Administrative Support Specialist
1 month ago
Job Summary
This position provides confidential administrative support services to the CEO, Division Directors, and Managers, as well as other NTPC employees. The successful candidate will provide coverage for the Administrative pool, supporting other Divisions in the organization.
Key Responsibilities
- Draft new documents using Microsoft Office applications as required.
- Answer telephone calls, take messages, screen and reroute calls and/or visitors; read and screen incoming written correspondence.
- Coordinate meetings, finalize agendas, and take meeting minutes as needed.
- Manage various calendars to support the Corporation and provide shared information on absences and other key dates or events.
- Book travel arrangements and facilities for office events and employee travel.
- Support board meeting preparation requirements as needed.
- As a member of the shared administrative pool, the successful candidate will support duties of other Administrative Assistants.
Requirements
- High School Diploma or equivalent with three (3) or more years related office experience, including administrative experience.
- Advanced computer skills with the Microsoft Office suite of programs.
- Excellent written and verbal communications skills, including the ability to maintain the confidentiality of the Corporation.
- Tact and diplomacy to deal with and respond to inquiries from the general public, customers, politicians, and contractors.
- Ability to recognize and act on urgent matters.
- Self-starter with the ability to work with little direction, managing multiple tasks and frequent interruptions.
- Excellent analytical skills and problem-solving abilities.
- Effective communication skills for working with a wide range of employees.
- Interpersonal skills for working in a team environment.
- Ability to work independently with limited supervision.
- Must undergo a successful criminal records check.
Additional Information
This is a casual position located in Hay River, NT. Northwest Territories Power Corporation is an Affirmative Action Employer. Candidates must clearly identify their eligibility status via our online application process to receive priority consideration.
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