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Accounts Payable Coordinator
3 months ago
ABOUT THIS POSITION
The Accounting and Finance division at Black & McDonald is expanding. We are seeking a dedicated and collaborative professional to join our innovative team.
The role of Accounts Payable Specialist is available, focusing on ensuring the timely and precise processing of accounts payable transactions along with various clerical tasks such as posting material transfers and filing. This position requires a proactive approach to managing the complete accounts payable cycle each month. The responsibilities include but are not limited to:
- Performing accurate data entry and processing of a high volume of invoices (including PO, subcontract, and non-PO invoices)
- Verifying that invoices correspond with purchase orders (2- and 3-way matching)
- Ensuring that applicable discounts are utilized
- Securing necessary approvals for invoices prior to processing payments (e.g., employee expenses)
- Managing weekly disbursements (cheques, EFT, online payments)
- Completing detailed cost coding of vendor invoices using Excel
- Responding to inquiries from internal and external parties within a 48-hour timeframe
- Maintaining accounts payable days at 45 days or longer
- Conducting monthly reconciliations of the general ledger and subledger
- Overseeing all vendor accounts and reconciling vendor statements
- Reviewing, entering, and processing bill payments promptly
- Maintaining a schedule of accounts payable to prioritize bill payments for effective cash flow management
- Ensuring that accounts payable transactions are processed accurately and timely, adhering to established procedures and deadlines
- Communicating with vendors and internal stakeholders to rectify and adjust invoices/payments as necessary
- Assisting with various administrative tasks as required
- Supporting year-end accruals and audit processes
- Effective Communication
- Accountability
- Problem Solving and Innovation
- Team Collaboration
- Respect for Diversity
- Enhancing Business Performance and Team Efficiency
- Degree or Diploma in a finance-related discipline.
- 3-5 years of experience in the Accounts Payable field
Proficient in:
- MS Excel
- Experience with JD Edwards or an Oracle-based ERP system is advantageous
- Ability to manage high volumes (approximately 100 invoices per day), meet deadlines, and prioritize tasks effectively
Black & McDonald is committed to fostering an inclusive environment and encourages applications from individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.
