Accounts Payable Specialist
6 days ago
Black & McDonald's Accounting and Finance team is growing and seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our team. If you are a collaborative professional looking to contribute to a hard-working and innovative team, this opportunity is for you.
We are looking for an experienced Accounts Payable Specialist to ensure timely and accurate posting and payment of accounts payables and general clerical duties such as posting of material transfers, filing, etc. You will have the confidence to own these responsibilities and ensure that the full A/P cycle is completed each month.
Key Responsibilities- Accurate data entry and posting of high-volume invoices (i.e. PO, subcontract and non-PO)
- Ensuring invoices match purchase orders (2- and 3-way match)
- Ensuring discounts are taken
- Obtaining approval of invoices prior to payment (i.e. employee expenses)
- Process weekly disbursements (i.e. cheques / EFT / online payments)
- Complete detailed cost coding of vendor invoices in excel format
- Responding to internal & external inquiries within 48 hours
- Accounts payable days at 45 days or more
- Monthly general ledger and subledger reconciliation
- Manage all vendor accounts; reconcile vendor statements
- Review, input and process bill payments on a timely basis
- Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cashflow management
- Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met.
- Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments
- Assist with administrative duties as assigned
- Assist with year-end accruals and audits
- Communicates Effectively
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others
- Maximizes Business Performance and Team Effectiveness
- Degree or Diploma in an accounting related field.
- 3-5 years' experience in Accounts Payable profession
Advanced user of:
- MS Excel
- JD Edwards or an Oracle-based ERP system is considered an asset
- Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload
Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.
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