Senior Administrative Coordinator

3 weeks ago

Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time
Company: Nova Scotia Health and IWK Health

Position: Administrative Assistant III

Role Overview

The Administrative Assistant III plays a crucial role in delivering high-quality administrative and organizational support to the Orthopaedic Division and its surgeons. This position encompasses a variety of responsibilities, including:

  • Managing files and utilizing Outlook for coordinating surgeons' schedules.
  • Scheduling patient surgeries and liaising with families, departments, hospitals, and agencies.
  • Maintaining effective communication within the team and proactively addressing potential issues.
  • Creating and overseeing the clinic's master schedule for the Orthopaedic Care Team.
  • Arranging travel logistics and managing expense recovery as needed.
  • Participating in meetings, documenting minutes, and distributing them accordingly.
  • Handling correspondence and records for computerized medical billing.
  • Providing support for academic and research activities, including literature searches.
  • Managing office supply inventory and placing orders as necessary.
  • Contributing to discussions aimed at enhancing clinic efficiency and operations.
  • Preparing requisitions for purchases and managing petty cash.
  • Performing dictation, word processing, and database management tasks.
  • Generating and monitoring performance indicators as required.
  • Establishing and maintaining an organized office filing system, including processing mail.
Work Schedule

Standard hours are Monday to Friday, with 8-hour shifts.

Qualifications

To be considered for this role, candidates should possess:

  • A minimum of a High School Diploma or G.E.D.
  • Graduation from a recognized medical office administration diploma program.
  • At least two years of relevant administrative experience, preferably in a healthcare setting.
  • Proficiency in Windows, MS Office, Adobe Professional, Outlook, and medical database programs.
  • Keyboarding skills of at least 60 words per minute.
  • Successful completion of a medical terminology course.
  • Strong time management, analytical, and problem-solving abilities.
  • Excellent organizational, communication, and interpersonal skills.
  • Ability to work independently with minimal supervision.
  • Attention to detail and a commitment to quality and accuracy.
  • Experience with computerized medical billing applications is preferred.
  • Familiarity with Community Wide Scheduling (CWS) and surgical booking is an asset.
  • Competency in additional languages is advantageous; French is preferred.

This position is part of the Admin Professionals bargaining unit, and preference will be given to current bargaining unit employees for unionized roles. Successful candidates will be required to provide a criminal record check and proof of relevant education and registration as a condition of employment.

Thank you for considering a career with Nova Scotia Health and IWK Health.

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. In collaboration with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. Together with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on continuously enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. In collaboration with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Position OverviewThe Senior Administrative Coordinator plays a crucial role in providing exceptional administrative and organizational support to the Orthopaedic Division and its surgeons. This position is integral to ensuring smooth operations and effective communication within the team.Key ResponsibilitiesManage and maintain comprehensive filing systems...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada John Ross & Sons Ltd. Full time

    John Ross & Sons Ltd. is a reputable, family-owned enterprise specializing in scrap metal recycling. With over 70 years of experience, the company stands as the largest recycling facility in Atlantic Canada, focusing on both ferrous and non-ferrous scrap metals.We are on the lookout for a proactive Senior Executive Assistant to join our head office team....

  • Executive Administrative Coordinator

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...

  • Executive Administrative Coordinator

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...

  • Administrative Coordinator

    6 hours ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including coordinating seminars, conferences, and other events.HR Coordination: Coordinate the activities...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including coordinating seminars, conferences, and other events.HR Coordination: Coordinate the activities...

  • Administrative Coordinator

    4 days ago

    Halifax, Nova Scotia, Canada BEST ROYAL CONSULTING LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BEST ROYAL CONSULTING LTD. as an Administrative Coordinator.Key ResponsibilitiesCommunication and CoordinationEnsure seamless communication within the team by coordinating the flow of information.Receive and distribute mail, packages, and other...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada BEST ROYAL CONSULTING LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BEST ROYAL CONSULTING LTD. as an Administrative Coordinator.Key ResponsibilitiesCommunication and CoordinationEnsure seamless communication within the team by coordinating the flow of information.Receive and distribute mail, packages, and other...

  • Administrative Coordinator

    6 hours ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Royal LePage Atlantic Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Royal LePage Atlantic. As an Administrative Coordinator, you will play a key role in supporting our real estate team by providing administrative assistance and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative...

  • Administrative Coordinator

    1 day ago

    Halifax, Nova Scotia, Canada Shannex Incorporated Full time

    About Shannex IncorporatedShannex Incorporated is a leading provider of senior accommodations, services, and care in Nova Scotia, New Brunswick, and Ontario.Our company has grown over three decades, inspired by our founder, Joseph Shannon, who purchased a single nursing home in his hometown of Sydney, Cape Breton.We deliver industry-leading services through...

  • Administrative Coordinator

    23 hours ago

    Halifax, Nova Scotia, Canada Shannex Incorporated Full time

    About Shannex IncorporatedShannex Incorporated is a leading provider of senior accommodations, services, and care in Nova Scotia, New Brunswick, and Ontario.Our company has grown over three decades, inspired by our founder, Joseph Shannon, who purchased a single nursing home in his hometown of Sydney, Cape Breton.We deliver industry-leading services through...

  • Administrative Coordinator with Lead Role

    3 days ago

    Halifax, Nova Scotia, Canada Trinity Sixth Form Academy Full time

    Job Summary:Trinity Sixth Form Academy is seeking a highly skilled and experienced Administrative Coordinator with Lead Role to join our team. As a key member of our administrative staff, you will play a crucial role in supporting the academic year and providing a professional, efficient, and effective service to our teaching colleagues and associate...

  • Administrative Coordinator with Lead Role

    3 days ago

    Halifax, Nova Scotia, Canada Trinity Sixth Form Academy Full time

    Job Summary:Trinity Sixth Form Academy is seeking a highly skilled and experienced Administrative Coordinator with Lead Role to join our team. As a key member of our administrative staff, you will play a crucial role in supporting the academic year and providing a professional, efficient, and effective service to our teaching colleagues and associate...