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Administrative Coordinator for Microbiology

2 months ago

Toronto, Ontario, Canada Sinai Health Full time

About the Role

Sinai Health is seeking an experienced administrative professional to provide high-level support to the Microbiologists in the Microbiology department.

About the Department of Microbiology

The Department of Microbiology is a collaborative laboratory operation between Mount Sinai Hospital and the University Health Network (UHN), recognized locally and nationally as a leader in microbiology.

We offer a range of high-quality microbiology services, from routine cultures and susceptibility testing to molecular diagnostic testing. Our medical and scientific staff continually develop new assays in response to clinical and research needs.

Key Responsibilities

  • Ensure efficient day-to-day functions for microbiologists
  • Answer, screen, and forward email and phone inquiries to appropriate team members
  • Maintain microbiologists' schedules, identifying and managing conflicts
  • Coordinate patient and visitor appointments, greeting and organizing their needs
  • Maintain a properly functioning dictation system for letters, documents, and reports
  • Review and manage incoming correspondence with discretion and tact
  • Schedule meetings, book space, and support meeting preparation
  • Coordinate payroll and office financial accounts
  • Create and maintain office filing systems
  • Assist with other duties as required

Requirements

  • College diploma in a related field from an accredited institution
  • Minimum five years of experience in an administrative support role, preferably in a clinic or healthcare environment
  • Proficient in Microsoft Office and excellent communication skills
  • Superior work ethic, professionalism, and ability to maintain confidentiality