Administrative Coordinator

2 months ago

Toronto, Ontario, Canada Centre for Addiction and Mental Health Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide confidential, executive-level administrative support to the Director, Continuing & Community Education, Director Simulation & Digital Education, and other members of the leadership team at the Centre for Addiction and Mental Health.

Key Responsibilities
  • Provide administrative support to senior leaders, including scheduling appointments, coordinating meetings, and preparing documentation.
  • Assist with grant/funding proposals, budget monitoring, and procurement processes.
  • Compose and edit documents, including memos, letters, reports, and contracts.
  • Coordinate communications with stakeholders, including internal and external partners.
  • Monitor budgets, track expenses, and submit credit card reconciliation statements.
  • Process invoices, create purchase requisitions, and order equipment and supplies.
  • Maintain file and documentation systems, database management, and ensure consistency with CAMH administrative processes.
Requirements
  • Bachelor's Degree or Community College diploma/certificate in a related field, plus three to five years of secretarial/administrative experience in the community/public sector.
  • Superior interpersonal, planning, time management, organizational, problem-solving, and customer service skills.
  • Advanced PC skills, particularly with Microsoft Office applications (Outlook, Word, Excel, PowerPoint), and experience with virtual meeting applications.
  • Strong financial skills and previous experience tracking expenditures and monitoring budgets.
  • Ability to work independently with minimal supervision, problem-solve, and be flexible with regard to tasks assigned.
Preferred Qualifications
  • Experience in an executive administrative role.
  • Bilingualism (English/French) and/or proficiency in a second language.

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