Administrative Assistant, Microbiology Support Specialist

2 weeks ago


Toronto, Ontario, Canada Sinai Health Full time

Job Title: Administrative Assistant, Microbiology

Sinai Health is seeking an experienced administrative professional to provide administrative support to the Microbiologists in the Microbiology department.

About the Department of Microbiology:

The Department of Microbiology is a collaborative laboratory operation between Mount Sinai Hospital and the University Health Network (UHN). We are recognized locally and nationally as a leader in microbiology, offering a range of high-quality microbiology services, from routine cultures and susceptibility testing to molecular diagnostic testing.

We are a prime reference center for both hospital and private sector laboratories, providing state-of-the-art diagnostic services, methods development, research, and education.

Key Responsibilities:

  • Ensure efficient day-to-day functions for microbiologists
  • Answer, screen, prioritize and forward email/phone inquiries to appropriate team members in a timely manner
  • Maintain Microbiologists schedule ensuring conflicts are identified and managed demonstrating sound judgment and knowledge of respective program issues and priorities
  • Coordinate patient and other visitor appointments; greet and organize their needs as required
  • Maintain properly functioning dictation system for preparation of letters, documents, reports, etc.
  • Review and manage incoming correspondence with discretion and tact
  • Efficiently schedule meetings, book space and support meeting preparation
  • Coordinate the processing of payroll for office employees
  • Coordinate office financial accounts and cost centers
  • Create and maintain office filing system, retrieves files and other documents as required

Requirements:

  • Successful completion of a college diploma in a related field from an accredited educational institution
  • A minimum five (5) years of related experience in administrative support role supporting senior leadership; preferably working within a clinic/healthcare environment with exposure to medical terminology
  • Applicants with equivalent recent and related training and experience may be considered

Skills and Knowledge:

  • Proficient in Microsoft Office: Word, Excel, Outlook, Powerpoint, etc.
  • Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
  • Maintains highest level of ethical standards and confidentiality related to patient information, personal health information, and other sensitive information/data
  • Client focused with strong time management, organizational and self-planning skills; displaying flexibility by adjusting work schedule according to changing priorities, meeting demanding deadlines and producing high quality work
  • Demonstrated ability to work collaboratively as a team member
  • Excellent problem solving skills with the ability to prioritize competing demands
  • Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to time sensitive inquiries, both clinical and academic/administrative
  • Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
  • Demonstrated satisfactory work performance and attendance history


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