Administrative Assistant, Microbiology Support Specialist
3 weeks ago
Job Title: Administrative Assistant, Microbiology
Sinai Health is seeking an experienced administrative professional to provide administrative support to the Microbiologists in the Microbiology department.
About the Department of Microbiology:
The Department of Microbiology is a collaborative laboratory operation between Mount Sinai Hospital and the University Health Network (UHN). We are recognized locally and nationally as a leader in microbiology, offering a range of high-quality microbiology services, from routine cultures and susceptibility testing to molecular diagnostic testing.
We are a prime reference center for both hospital and private sector laboratories, providing state-of-the-art diagnostic services, methods development, research, and education.
Key Responsibilities:
- Ensure efficient day-to-day functions for microbiologists
- Answer, screen, prioritize and forward email/phone inquiries to appropriate team members in a timely manner
- Maintain Microbiologists schedule ensuring conflicts are identified and managed demonstrating sound judgment and knowledge of respective program issues and priorities
- Coordinate patient and other visitor appointments; greet and organize their needs as required
- Maintain properly functioning dictation system for preparation of letters, documents, reports, etc.
- Review and manage incoming correspondence with discretion and tact
- Efficiently schedule meetings, book space and support meeting preparation
- Coordinate the processing of payroll for office employees
- Coordinate office financial accounts and cost centers
- Create and maintain office filing system, retrieves files and other documents as required
Requirements:
- Successful completion of a college diploma in a related field from an accredited educational institution
- A minimum five (5) years of related experience in administrative support role supporting senior leadership; preferably working within a clinic/healthcare environment with exposure to medical terminology
- Applicants with equivalent recent and related training and experience may be considered
Skills and Knowledge:
- Proficient in Microsoft Office: Word, Excel, Outlook, Powerpoint, etc.
- Superior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacy
- Maintains highest level of ethical standards and confidentiality related to patient information, personal health information, and other sensitive information/data
- Client focused with strong time management, organizational and self-planning skills; displaying flexibility by adjusting work schedule according to changing priorities, meeting demanding deadlines and producing high quality work
- Demonstrated ability to work collaboratively as a team member
- Excellent problem solving skills with the ability to prioritize competing demands
- Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to time sensitive inquiries, both clinical and academic/administrative
- Flexible with ability to work efficiently in a fast-paced, multitasking and dynamic environment
- Demonstrated satisfactory work performance and attendance history
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Toronto, Ontario, Canada Sinai Health Full timeJob Summary:Sinai Health is seeking an experienced administrative professional to provide high-level support to the Microbiologists in the Microbiology department.About the Department of Microbiology:The Department of Microbiology is a collaborative laboratory operation between Mount Sinai Hospital and the University Health Network (UHN), recognized locally...
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