Administrative Coordinator

2 weeks ago

Brantford, Ontario, Canada Deejay's Auto Sales & Service Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Deejay's Auto Sales & Service. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our business.

Key Responsibilities
  • Office Administration: Provide administrative support to our management team, including scheduling appointments, managing calendars, and maintaining accurate records.
  • Communication: Serve as the primary point of contact for customers, vendors, and internal stakeholders, responding to inquiries and resolving issues in a timely and professional manner.
  • Documentation: Prepare and edit correspondence, reports, and other documents as needed, ensuring accuracy and attention to detail.
  • Travel Arrangements: Coordinate travel itineraries, make reservations, and arrange for transportation as required.
  • Inventory Management: Maintain accurate inventory records, order supplies, and ensure that all necessary materials are available.
  • Customer Service: Provide exceptional customer service, responding to customer inquiries, resolving issues, and ensuring customer satisfaction.
  • Team Support: Collaborate with other team members to achieve business objectives, providing support and assistance as needed.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Skills: Excellent communication and organizational skills, ability to multitask, and proficiency in Microsoft Office.
Personal Qualities
  • Ability to Multitask: Ability to prioritize tasks, manage multiple projects, and meet deadlines.
  • Excellent Communication: Excellent written and verbal communication skills, with the ability to communicate effectively with customers, vendors, and internal stakeholders.
  • Flexibility: Ability to adapt to changing priorities and deadlines, with a flexible and positive attitude.
  • Judgement: Ability to make sound judgements and decisions, with a high level of integrity and professionalism.
  • Organized: Highly organized and detail-oriented, with the ability to maintain accurate records and ensure timely completion of tasks.
  • Team Player: Ability to work collaboratively with other team members, providing support and assistance as needed.
  • Accurate: High level of accuracy and attention to detail, with the ability to ensure that all tasks are completed to a high standard.
  • Client Focus: Ability to provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
  • Reliability: High level of reliability and dependability, with the ability to maintain confidentiality and handle sensitive information.
  • Time Management: Ability to manage time effectively, prioritizing tasks and meeting deadlines.
  • Adaptability: Ability to adapt to changing priorities and deadlines, with a flexible and positive attitude.
  • Accountability: High level of accountability, with the ability to take ownership of tasks and ensure timely completion.
  • Due Diligence: Ability to conduct thorough research and analysis, with a high level of attention to detail.
  • Quick Learner: Ability to learn quickly and adapt to new situations, with a positive and enthusiastic attitude.

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