Administrative Coordinator

4 weeks ago

Burlington, Ontario, Canada 2585335 Ontario Inc. Full time
Position Overview

We are seeking a dedicated Office Administrator to enhance our administrative operations at 2585335 Ontario Inc.. This role is essential in ensuring that our office runs smoothly and efficiently.

Key Responsibilities
  • Administrative Management: Develop and implement new office procedures to improve efficiency.
  • Team Leadership: Oversee and delegate tasks to office support personnel, ensuring that work priorities are established and deadlines are met.
  • Operational Coordination: Plan and coordinate office services, including accommodation, equipment, supplies, and maintenance.
  • Policy Administration: Manage policies related to the release of records and compliance with privacy legislation.
  • Budget Assistance: Support the preparation of the operating budget and maintain inventory controls.
  • Reporting: Compile data and generate periodic reports, manuals, and correspondence.
  • Data Management: Perform data entry tasks accurately and efficiently.
  • Staff Training: Provide training and support to new staff members.
  • Conflict Resolution: Address and resolve any conflict situations that arise within the office.
Supervisory Responsibilities

Manage a team of 5-10 individuals to ensure effective administrative operations.

Technical Proficiency

Proficient in various software applications, including:

  • MS Office Suite (Excel, Word, PowerPoint, Outlook)
  • Google Drive
  • Spreadsheet applications
Work Environment

This position requires the ability to work independently in a fast-paced environment, managing tight deadlines and a large workload while maintaining attention to detail.

Personal Attributes

The ideal candidate will possess:

  • Strong interpersonal skills
  • Excellent verbal and written communication abilities
  • Organizational skills and reliability
  • Ability to multitask and manage time effectively
  • Adaptability and integrity
  • Team-oriented mindset
Experience Requirements

Applicants should have 1 to 2 years of relevant experience in an administrative role. This is a permanent position requiring 32 to 40 hours of work per week.

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