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Office Coordinator

2 months ago

London, Ontario, Canada Pioneer Cruises Full time
Job Overview

We are seeking a dedicated Administrative Assistant to join our team at Pioneer Cruises. This is a permanent position that requires a commitment of 30 hours per week. The primary language of work will be English.

Key Responsibilities
  • Facilitate training for new staff members.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Manage scheduling and confirmation of appointments.
  • Handle telephone communications and relay messages efficiently.
  • Respond to electronic inquiries promptly.
  • Order and maintain office supplies and inventory.
  • Coordinate travel arrangements, including itineraries and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Establish and maintain both manual and digital filing systems.
  • Type and proofread various documents, including correspondence and forms.
  • Support the administrative functions of the organization.
  • Oversee and streamline office administrative processes.
  • Assess and enhance new administrative procedures.
  • Set work priorities and ensure adherence to procedures and deadlines.
  • Coordinate office services such as accommodation, relocation, equipment, and maintenance.
  • Assist in preparing the operating budget and maintain budgetary controls.
  • Compile data and generate periodic and special reports.
Technical Proficiencies
  • Proficient in Google Docs and MS Office Suite (including Word, Excel, PowerPoint, Access).
  • Familiar with accounting software such as QuickBooks and Simply Accounting.
  • Experience with Microsoft Visio.
Specialization Areas
  • Correspondence management.
  • Report and record keeping.
  • Contract administration.
  • Financial documentation including statements and invoices.
Safety and Security
  • Completion of a criminal record check is required.
Work Environment
  • Public transportation options are available.
  • Ability to work under pressure and meet tight deadlines.
  • Attention to detail is crucial.
  • Repetitive tasks may be involved.
Personal Attributes
  • Strong multitasking abilities.
  • Excellent verbal and written communication skills.
  • Flexibility and organizational skills.
  • High level of accuracy and reliability.
  • Client-focused approach.
Qualifications
  • Minimum of 1 year to less than 2 years of relevant experience.
  • Possession of a college or CEGEP diploma from a program lasting 1 to 2 years.
Additional Benefits
  • Other benefits may be available.