Project Coordinator

6 days ago

Swift Current, Canada Secure Energy Full time

About Us

Secure Energy is a leading waste management and energy infrastructure company headquartered in Calgary, Alberta. Our extensive infrastructure network spans western Canada and North Dakota, comprising waste management facilities, industrial landfills, pipeline operations, metals and mining, and specialty chemicals. Our energy infrastructure includes blending and facility supply, as well as trading and storage.

Our Safety Culture

Safety is the cornerstone of our culture at Secure Energy. We prioritize the well-being of our employees and strive to create a safe working environment. Our safety policies and procedures are designed to minimize risks and ensure a secure workplace.

Project Coordinator Role

The Project Coordinator will support the Project Manager in gathering, distributing, and organizing information related to estimating, project setup, proposal submissions, reporting, safety, profitability, and costing. This role will involve assisting with project documentation, filing, and preparation, as well as participating in safety meetings and risk identification.

Responsibilities

  • Assist in the preparation of parametric estimates and observe the bidding process
  • Read tender/contract documents to understand the scope of work and specifications
  • Conduct take-offs from drawings/blueprints and incorporate them into Hard Dollar
  • Work with Procurement to obtain 3rd party quotes and incorporate them into Hard Dollar as required
  • Collaborate with internal groups, such as Legal, Credit, Finance, and EHS, to ensure projects are bid and set up in accordance with Secure Energy's policies and procedures
  • Observe, assist, and seek understanding in scheduling and planning activities
  • Perform critical administrative functions, including documentation of daily site activities, creation of start-up sheets, and supervisor's folders using Microsoft Project
  • Make regular site visits to understand the scope of work and work with onsite personnel as required
  • Assist with the administration of Fieldsafe and Kronos for project cost and employee tracking
  • Assist with daily reviewing and entry of time sheets in Fieldsafe
  • Assist with daily, weekly, and monthly labor, equipment, material, and sub-trade costs and reviews with the Project Manager
  • Assist with preparing progress invoicing and progress status reports
  • Assist with administrative project closure tasks at the end of the project
  • Prepare and maintain onsite project tracking binders
  • Complete project setup from information provided by the Project Manager and team, ensuring all project attributes and variables have been properly input into internal computer programs in accordance with contract requirements
  • Daily entry of project costing and tracking, including labor hours, equipment hours, and third-party costs
  • Assist the project team with entering project visa expenses, scanning receipts, and ensuring each expense entry maps correctly to the project cost module for cost tracking
  • Complete project uploaders, ensuring costs are reconciled

Requirements

  • Recent college diploma or degree, preferably in an Environmental program or Engineering
  • 0-2 years discipline-related experience
  • Strong computer skills with proficiency working with Microsoft Office suite
  • Ability to work with multiple Project Managers/Coordinators on multiple contracts simultaneously
  • Thriving in a multi-discipline environment that changes quickly and requires accurate attention to details and solid commitment to follow through on tasks without direction

What We Offer

At Secure Energy, we focus on opportunities for growth and improvement for our employees, customers, partners, and the communities we operate in. We are an energetic team driven by the needs of our customers and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

We offer:

  • Competitive industry wages and compensation programs
  • Employer-paid benefits, including health, dental, and more
  • Health care spending account
  • Employee wellness program
  • Employee savings plans
  • Career progression
  • Competitive employee referral program
  • Industry-leading safety standards
  • Community investment initiatives

We believe our team's strength comes from our diversity. Every Secure Energy employee has the right to feel safe and welcome. We pride ourselves on being a respectful workplace where all employees have equal access to opportunity and support.

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