Administrative Services Coordinator

3 days ago

Cold Lake, Alberta, Canada KAFT Professional Corporation Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Services Coordinator to join our team at KAFT Professional Corporation. As an Administrative Services Coordinator, you will play a key role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team members, including preparing documents, managing files, and coordinating meetings.
  • Procedure Implementation
    • Implement new administrative procedures to improve efficiency and productivity.
  • Work Prioritization
    • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Record Management
    • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Office Services
    • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Financial Management
    • Assist in the preparation of operating budget and maintain inventory and budgetary controls.
  • Reporting and Data Entry
    • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Training and Development
    • Train staff on new procedures and policies.
  • Payroll Administration
    • Oversee and co-ordinate office administrative procedures.
Requirements
  • Education
    • College/CEGEP diploma.
  • Experience
    • 2 years to less than 3 years of experience in an administrative role.
  • Skills
    • Excellent organizational and time management skills.
    • Ability to work independently and as part of a team.
    • Strong attention to detail and ability to maintain confidentiality.
    • Proficient in MS Excel, MS Office, MS Outlook, MS PowerPoint, and MS Word.
Work Environment

This is a permanent, full-time position with a 30-hour workweek. The work environment is fast-paced and requires the ability to work independently.

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