Administrative Coordinator

4 weeks ago

Halifax, Nova Scotia, Canada Nova Scotia Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Nova Scotia. As an Administrative Assistant, you will play a key role in supporting our office operations and ensuring the smooth day-to-day functioning of our organization.

Key Responsibilities
  • Budget Management: Plan and control budget and expenditures to ensure efficient use of resources.
  • Meeting Coordination: Record and prepare minutes of meetings, seminars, and conferences to maintain accurate records.
  • Office Procedures: Determine and establish office procedures and routines to optimize productivity.
  • Recruitment Support: Plan, develop, and implement recruitment strategies to attract top talent.
  • Scheduling: Schedule and confirm appointments to ensure timely meetings.
  • Contract Management: Manage contracts to ensure compliance and timely execution.
  • Customer Service: Answer telephone and relay telephone calls and messages to provide excellent customer service.
  • Data Analysis: Oversee the analysis of employee data and information to inform business decisions.
  • Correspondence: Type and proofread correspondence, forms, and other documents to maintain professional standards.
  • Research: Conduct research to provide accurate and timely information.
  • Data Entry: Perform data entry to maintain accurate records.
  • Payroll Administration: Oversee payroll administration to ensure timely and accurate payments.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations to support business needs.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure easy access to information.
Requirements
  • Education: College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 7 months to less than 1 year.
Work Environment

This is a permanent position working 35 hours per week. The work language is English.

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