Real Estate Coordinator

10 hours ago

Vaughan, Ontario, Canada Recipe Unlimited Corporation Full time
Job Title: Coordinator, Real Estate

Recipe Unlimited Corporation is Canada's leading full-service restaurant company, with a diverse portfolio of iconic brands such as Swiss Chalet, Harvey's, and The Keg. We're seeking a highly organized and detail-oriented Coordinator, Real Estate to join our team.

Key Responsibilities:
  • Support key administrative functions of the Real Estate Department, Market Planning Team, and Portfolio Management Team.
  • Provide detailed financial and strategy reports for the Real Estate team to action on for site selection.
  • Maintain accurate and up-to-date records of all ongoing real estate projects in the New Store Opening and Portfolio Management databases.
  • Prepare Site Approval Packages and Franchise Sales Packages in PowerPoint each month for proposed new restaurant locations.
  • Follow up on municipal/local planning, active development applications, and large infrastructure developments.
  • Act as administrator for Smartsheets vendor and manage the database, creating reports and dashboards that provide visibility on critical data to the real estate team and executive stakeholders.
  • Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals, and amending agreements.
  • Organize and maintain the shared Real Estate folders with information for each project, as well as market information from landlords, brokers, and competitors.
  • Coordinate travel and prepare relevant information for market tours, including local intel, demographic information, comparable lease rates, competitive sales, market history, and future development plans.
  • Creating and circulating Approvals To Proceed (ATPs) with drawing initiation or capex requests.
  • Taking detailed minutes at Real Estate Committee meetings.
  • Circulating NSO Pipelines, REC reports, REC Agenda, etc. as needed.
  • Circulation and polling of all required estoppel certificate work, coordinating with legal to ensure timely review and execution.
  • Coordinate internally to prepare ancillary real estate documents such as waiver letters, nondisturbance letters, etc.
Requirements:
  • Education background in business/finance.
  • 35 years of experience in real estate administration, real estate office management, or real estate brokerage documentation.
  • Familiar with Google Suite (Gmail, Gdrive, Sheets), MS Office (e.g. PowerPoint & Access), and Docusign.
  • Familiar with Geographic Information Systems (GIS), mapping tools, and Canadian markets.
  • Strong organization skills.
  • Communication skills.
  • Adaptability.
  • Ability to work in a fast-paced team environment.
  • Time management.
What's in it for you?
  • Flexible/Hybrid work environment (3 days in the office, 2 days work from home).
  • You'd be joining a close-knit, innovative team of creative and energetic go-getters.
  • You'd be a part of Canada's largest full-service restaurant company that leads the industry in size and innovation.
  • 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands.
  • A welcoming, fun, and safe work environment founded on respect.
  • Career advancement opportunities with a company that owns some of Canada's most iconic restaurant brands.
  • Industry-leading benefits, wellness programs, and total rewards programs.

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