Real Estate Coordinator

5 days ago

Vaughan, Ontario, Canada Recipe Unlimited Corporation Full time

Job Summary:

Recipe Unlimited Corporation is seeking a highly organized and detail-oriented Real Estate Coordinator to join our team. As a key member of our Real Estate Department, you will provide administrative support to our team, ensuring the smooth execution of our real estate projects.

Key Responsibilities:

  • Work closely with the Business Insights Team to provide detailed financial and strategic reports for the Real Estate team.
  • Maintain accurate and up-to-date records of all ongoing real estate projects in our databases.
  • Prepare Site Approval Packages and Franchise Sales Packages in PowerPoint each month for proposed new restaurant locations.
  • Follow up on municipal/local planning, active development applications, and large infrastructure developments.
  • Act as administrator for Smartsheets vendor and manage the database, creating reports and dashboards that provide visibility on critical data to the real estate team and executive stakeholders.
  • Ensure timely execution and circulation of all real estate department legal documentation, including leases, lease renewals, and amending agreements.
  • Organize and maintain shared Real Estate folders with project information and market data from landlords, brokers, and competitors.
  • Coordinate travel and prepare relevant information for market tours, including local intel, demographic information, comparable lease rates, competitive sales, market history, and future development plans.
  • Create and circulate Approvals To Proceed (ATPs) with drawing initiation or capex requests.
  • Take detailed minutes at Real Estate Committee meetings.
  • Circulate NSO Pipelines, REC reports, REC Agenda, etc. as needed.
  • Coordinate internally to prepare ancillary real estate documents, such as waiver letters and non-disturbance letters.

Requirements:

  • Education background in business or finance.
  • 3-5 years of experience in real estate administration, real estate office management, or real estate brokerage documentation.
  • Familiarity with Google Suite (Gmail, G-drive, Sheets), MS Office (e.g. PowerPoint & Access), and Docusign.
  • Familiarity with Geographic Information Systems (GIS), mapping tools, and Canadian markets.
  • Strong organization skills.
  • Effective communication skills.
  • Adaptability.
  • Ability to work in a fast-paced team environment.
  • Time management.

What We Offer:

  • Flexible/hybrid work environment (3 days in the office, 2 days work from home).
  • Opportunity to join a close-knit, innovative team of creative and energetic go-getters.
  • Part of Canada's largest full-service restaurant company, leading the industry in size and innovation.
  • 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands.
  • A welcoming, fun, and safe work environment founded on respect.
  • Career advancement opportunities with a company that owns some of Canada's most iconic restaurant brands.
  • Industry-leading benefits, wellness programs, and total rewards programs.

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