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Real Estate Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Real Estate Coordinator to join our team at Recipe Unlimited Corporation. As a key member of our Real Estate Department, you will provide administrative support to our team, ensuring the smooth execution of our real estate projects.
Key Responsibilities- Financial and Strategic Reporting: Collaborate with the Business Insights Team to provide detailed financial and strategic reports to inform site selection decisions.
- Record Keeping: Maintain accurate and up-to-date records of ongoing real estate projects in our New Store Opening and Portfolio Management databases.
- Site Approval Packages: Prepare Site Approval Packages and Franchise Sales Packages in PowerPoint each month for proposed new restaurant locations, combining materials from Market Planning, Real Estate, Franchising, Design, and Construction.
- Research and Analysis: Follow up on municipal/local planning, active development applications, large infrastructure developments, etc.
- Database Management: Act as administrator for Smartsheets vendor and manage the database, creating reports and dashboards that provide visibility on critical data to the real estate team and executive stakeholders.
- Documentation: Ensure timely execution and circulation of all real estate department legal documentation, including all leases, lease renewals, and amending agreements.
- Project Coordination: Organize and maintain the shared Real Estate folders with project information, market data from landlords, brokers, and competitors.
- Travel Coordination: Coordinate travel and prepare relevant information for market tours, including local intel, demographic information, comparable lease rates, competitive sales, market history, and future development plans.
- Approvals and Minutes: Create and circulate Approvals To Proceed (ATPs) with drawing initiation or capex requests, and take detailed minutes at Real Estate Committee meetings.
- Reporting and Communication: Circulate NSO Pipelines, REC reports, REC Agenda, etc. as needed, and coordinate internally to prepare ancillary real estate documents such as waiver letters, non-disturbance letters, etc.
- Education: Education background in business or finance.
- Experience: 3-5 years of experience in real estate administration, real estate office management, or real estate brokerage documentation.
- Technical Skills: Familiarity with Google Suite (Gmail, G-drive, Sheets), MS Office (e.g. PowerPoint & Access), and Docusign.
- Soft Skills: Strong organization skills, communication skills, adaptability, ability to work in a fast-paced team environment, and time management.
- Flexible Work Environment: Flexible/hybrid work environment (3 days in the office, 2 days work from home).
- Team Culture: Join a close-knit, innovative team of creative and energetic go-getters.
- Industry-Leading Benefits: Industry-leading benefits, wellness programs, and total rewards programs.
