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Project Management Coordinator

2 months ago

Mississauga, Ontario, Canada Ornge Full time

Job Summary

The Project Management Office Coordinator is a key support role that requires strong communication, coordination, presentation, and technical skills. The successful candidate will have experience in project management and risk management, with a proven track record of supporting project managers and teams.

Responsibilities

  • Ownership of PMO website, including training, launching, updates, and maintenance
  • Investigate and introduce process improvement, automation, and maintenance of project status updates
  • Create and maintain reports on project health and status for analysis and online visualization
  • Provide centralized support to project managers on key initiatives and projects
  • Support and maintain project artifacts, PMO process, and best practices
  • Perform PMO administrative tasks, including document management, tracking project timelines, deliverables, and financials
  • Support stakeholder meetings, document minutes, and action plans
  • Collaborate with internal and external business partners
  • Coordinate meetings with Risk and Business Continuity Planning (BCP) owners
  • Distribution of appropriate materials
  • Supports preparation of reports for distribution to internal and external executive teams
  • Maintain logs for actions, issues, and decisions
  • Upload department plans to internal document management systems
  • Participating in the development, scheduling, administration of BCP exercises
  • Executing purchase requests and expense reports for the Office of the CEO teams

Qualifications

  • Project coordination minimum experience five (5) years
  • Proven knowledge of successful project management from a support perspective
  • Bachelor's degree or equivalent in a related field (Project Management and Risk)
  • Project Management certification ex. PM or PMP certified
  • Strong relationship building
  • Excellent verbal and written communication skills
  • Strong interpersonal skills and diplomacy
  • Strong work ethic
  • Excellent time management and organizational skills
  • Attention to detail
  • Ability to adapt to changing environments and timelines
  • Creative and collaborative critical thinker
  • Excellent problem-solving abilities
  • Ability to work independently and as part of a team
  • Excellent presentation skills
  • Professional presence
  • Self-motivated and self-sufficient
  • Tact and diplomacy to maintain relationships with internal and external stakeholders
  • Strong skills and interest in technology, project management, communication, process improvement
  • Expert knowledge and use of Microsoft 365: SharePoint, Excel, Word, Project, Power Point, Teams, Power BI
  • Familiarity with risk management and Business Continuity

About Ornge

  • Community connectors
  • Equity in healthcare
  • Strong in our convictions
  • Proud of the services we provide
  • Uplifting in our mission, values, and services

What We Offer

  • Promoters of diversity
  • Champions of inclusion and accessibility
  • Committed to your career advancement
  • A tight-knit culture
  • Competitive in pay, benefits, vacation time, and more

About You

  • You're driven by the desire to make a difference
  • Excited by problem-solving, you excel at in-the-moment decision making
  • Teamwork has always been where you thrive
  • You're ready to put your skills into action in a fast-paced environment

What's Next

  • If you're ready to uplift lives, we invite you to apply
  • Your resume will be reviewed, and only those selected for further consideration will be contacted
  • If you require a disability accommodation in order to participate in the recruitment process, please contact us